Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. In this role, you will be the right hand to executives, managing complex schedules, coordinating meetings, handling correspondence, and ensuring smooth daily operations. Your proactive approach and exceptional organizational skills will be instrumental in maintaining a productive and positive work environment. This paid position offers an exciting opportunity to contribute to a fast-paced organization while honing your administrative expertise.

Responsibilities

• Manage and maintain detailed calendars, scheduling appointments, meetings, and travel arrangements for executives.
• Serve as the first point of contact at the front desk, greeting visitors and handling multi-line phone systems with professionalism and courtesy.
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents with accuracy and attention to detail.
• Coordinate logistics for meetings, including booking venues, arranging catering, and preparing necessary materials.
• Handle data entry tasks using tools like Microsoft Office, Google Workspace, and QuickBooks to ensure accurate record-keeping.
• Support office management duties such as filing, organizing digital and physical documents, and managing office supplies inventory.
• Provide excellent customer service by responding promptly to inquiries via phone or email while maintaining proper phone etiquette.
• Assist with bookkeeping tasks and basic financial record management when needed.
• Maintain confidentiality of sensitive information while supporting personal assistant responsibilities such as calendar management and task prioritization.

Requirements

• Proven experience as an executive assistant or in a similar administrative role with office management responsibilities.
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and familiarity with QuickBooks or similar accounting software.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent written and verbal communication skills; bilingual abilities are a plus.
• Demonstrated experience in clerical tasks such as filing, data entry, proofreading, and document management.
• Knowledge of multi-line phone systems, front desk procedures, and office etiquette.
• Ability to prioritize tasks effectively using time management techniques; experience with calendar management is essential.
• Previous experience in customer service or customer support roles enhances your ability to handle inquiries professionally.
• Personal assistant or medical/dental receptionist experience is advantageous but not required; a strong desire to learn is essential. Join us as an Executive Assistant if you’re eager to bring energy into your workday while delivering meticulous support that keeps our leadership thriving!

Pay: $54,341.33 - $65,443.32 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person