Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to support our executive leadership team and ensure the smooth operation of daily office activities for our large Skilled Nursing (nursing home) organization.
This role offers an exciting opportunity to be the backbone of our administrative functions, providing essential support that drives efficiency and productivity. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proactive approach to managing complex schedules and administrative tasks. Join us to contribute to a vibrant workplace where your skills make a meaningful impact every day!

Responsibilities

• Manage complex calendars, schedule appointments, meetings, and travel arrangements with precision and attention to detail
• Serve as the first point of contact at the "company front desk", greeting visitors and handling multi-line phone and text systems with professionalism and courtesy
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
• Handle data entry, filing, and document management using tools like Microsoft Office, Google Workspace, and Excel for bookkeeping purposes
• Assist with office management duties including supply procurement, organization of files, and maintaining office equipment
• Provide exceptional customer service support by responding promptly to inquiries via phone or email while maintaining excellent phone etiquette
• Support personal assistant tasks such as calendar management, event planning, and coordinating personal appointments for executives

Experience

• Proven office management or administrative experience in a fast-paced environment
• Strong clerical skills including data entry, filing, proofreading, and document organization
• High proficiency level in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and excellent computer skills is a must.
• Proficiency in working with AI (ChatGPT/Claude/etc)
• Prior experience in customer service or customer support roles demonstrating excellent communication skills
• Demonstrated ability to prioritize tasks efficiently using time management techniques

Join us in this vital role where your organizational prowess and proactive attitude will empower our team’s success. We value dedicated professionals eager to contribute their skills in a lively environment that fosters growth and excellence!

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• High Proficiency with Microsoft Excel, Word, Powerpoint and extensive experience with AI engines such as ChatGPT or Claude.

Experience:

• Office Management/ Clerical: 1 year (Required)

Work Location: In person