Executive Assistant

Description:

At Sterling Federal Bank, we focus on exceptional customer service, and we are on a mission to serve our community. Do you want to work for an organization that supports the community and who gives back to the community? Are you seeking an opportunity to use your talents with details and organization?

Sterling Federal Bank is seeking an Executive Assistant to join our team!

Here are some great reasons to join the Sterling Federal Bank team!

Community involvement: Sterling Federal Bank gives back to our local communities by giving through corporate and employee donations and by encouraging employees to be involved in our communities through volunteering opportunities.

Benefits: We offer an excellent benefit package including paid medical and dental insurance for the employee, 401(k) retirement plan with employer match. nonelective contribution percentage, Life Insurance, AD&D, long-term disability insurance, paid time off (vacation, personal and sick time) and 12 paid holidays

Fun! We have fun celebrating our employees' accomplishments.

Come see why we are ranked as one of the best places to work in Illinois for the eighth year in a row!

Don't just work anywhere, work where you are appreciated and celebrated!

Job Purpose:

The Executive Assistant provides executive support to the President.. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. Also, serves as a liaison to the Board of Directors and executive management team, organizes and coordinates executive outreach and external relations efforts. Key Performance Indicators are: Executive’s time saved and calendar efficiency. Accuracy of documents and reports. Smooth coordination of logistics and travel. Effectiveness in managing communication flow.

Essential Functions:

• 20% Drafting, editing, and formatting reports, memos, presentations, and meeting minutes including weekly Executive Meeting packet, monthly detailed Board Reports. Coordinate Company Announcements with IT to keep ATM screen, website, and lobby monitors up to date with current information. Provides support and guidance to bank staff relative to document creation, and computer software.
• 10% Communication Liaison: Screening calls, managing email inboxes, and handling correspondence with internal and external stakeholders.
• 15% Responsible for the maintenance, current and historical document retention and dissemination of the bank wide Procedures Manual and the bank wide Policy Manual.
• 25% Serves as the company's Purchasing Agent for all office supplies, bank forms and inventory, kitchen supplies and other miscellaneous supplies and equipment, excluding high dollar items.
• 10% Meeting Support: Scheduling, planning, and organizing board meetings, staff meetings, and corporate events. Plan, retain vendors, and coordinate within budget constraints bank events, including employee retirements, business after hours, Customer Christmas party, etc.
• 5% Responsible for maintaining the organizations corporate office keys, including the assignment of keys. Monitor and update Bank Door/Alarm System for Elevator.
• 5% Schedules conference rooms for Board Meetings and Staff Meetings.
• 10% Handles all reservations/registrations for staff and officials as well as making travel arrangements and scheduling executive appointments.
• Must comply with all company policies and procedures, applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
• Additional responsibilities as required.

Requirements:

• Organizational Skills: Exceptional attention to detail and ability to manage multiple priorities. Ability to perform duties and make decisions under frequent time pressures. Stellar time management skills and the ability to identify resources in all areas of the bank. Multi task and work independently.
• 4 years of experience in office management and administrative support of executive is preferred.
• A two-year college degree or completion of a specialized course of study at a business or trade school.
• Adept in technology: Microsoft Word, Excel, Publisher, Outlook, Powerpoint and Adobe.
• Has no supervisory/managerial responsibilities.
• A significant level of trust, credibility and diplomacy is required. In-depth dialogue, conversations and explanations with customers, direct and indirect and/or advising others on matters of significance.