Executive Assistant

Join Our Growing Team

We are seeking a highly organized, professional, and proactive Executive Assistant to support company leadership and help keep daily operations running efficiently. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, communicates professionally, and takes ownership of their responsibilities.

As the Executive Assistant, you will play a key role in supporting executive leadership with scheduling, communication, coordination, reporting, and administrative organization. You will interact with internal teams, customers, vendors, and management while handling sensitive and confidential information with professionalism.

This position requires strong attention to detail, problem-solving skills, and the ability to stay organized under pressure while maintaining a positive and professional attitude.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
• Act as the primary point of contact between executives and internal/external
• Prepare reports, presentations, and correspondence on behalf of executives
• Organize and coordinate meetings, including agendas, minutes, and follow-ups
• Handle confidential information with integrity and professionalism
• Screen calls, emails, and requests, responding or redirecting as appropriate
• Coordinate travel logistics (flights, accommodations, itineraries)
• Assist with project management and follow-up on action items
• Maintain filing systems and documentation for easy access

Required Skills & Qualifications

• Proven experience as an Executive Assistant or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency in office software such as Microsoft Office
• Ability to multitask and prioritize effectively
• High level of discretion and confidentiality
• Strong problem-solving and decision-making skills
• Attention to detail and accuracy
• Experience supporting C-suite executives

Schedule

• Full-time
• Monday–Friday
• Hybrid

To apply, please submit your resume and any relevant experience for consideration.

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: Hybrid remote in Downey, CA 90241