Executive Assistant

The Opportunity

An established and rapidly expanding international business is looking for a highly organised Executive Assistant to support senior leadership across executive operations, administration, travel coordination, and business support functions.

This role is suited to someone who thrives in a fast-moving environment, enjoys solving problems proactively, and can confidently manage changing priorities while maintaining a high level of professionalism and discretion.

The successful candidate will play a key role in enabling leadership to operate efficiently across both strategic and day-to-day responsibilities.

Experience & Skills

• Proven experience in an Executive Assistant, Personal Assistant, or senior support position
• Strong background supporting senior stakeholders or C-suite executives
• Excellent organisational and time management skills with the ability to handle multiple priorities simultaneously
• Experience managing complex calendars, scheduling, and international travel coordination
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information professionally
• Confident managing stakeholders across different departments and external partners
• Experience coordinating visas, documentation, and administrative processes within the UAE is advantageous
• Proficient in Microsoft Office, Teams, and digital collaboration platforms
• Strong problem-solving skills with a proactive and solutions-focused approach
• Comfortable working in a fast-paced, high-performance environment
• Flexible approach with the ability to support outside standard working hours when required

Key Responsibilities

Executive & Business Support

• Manage executive schedules, meetings, and business priorities
• Coordinate internal and external communications on behalf of senior leadership
• Prepare meeting agendas, presentations, reports, and briefing materials
• Track upcoming deadlines, commitments, and business priorities
• Ensure smooth coordination between leadership teams and key stakeholders

Travel & Lifestyle Coordination

• Organise end-to-end domestic and international travel arrangements
• Manage itineraries, accommodation, transportation, and visa requirements
• Support personal administration and lifestyle-related coordination where required
• Handle confidential correspondence and sensitive matters with discretion
• Resolve scheduling or operational issues efficiently and proactively

Operations & Administration

• Support office operations, workplace coordination, and vendor management
• Assist with facilities, supplies, and general administrative oversight
• Maintain organised records, documentation, and operational trackers
• Provide additional support during peak business periods and company initiatives

HR & Employee Coordination

• Assist with onboarding coordination and employee administration
• Support visa renewals, documentation processes, and compliance requirements
• Liaise with external providers and internal teams regarding operational matters
• Support general administrative tasks related to people operations

Events & Coordination

• Assist with company events, internal meetings, and team activities
• Coordinate suppliers, venues, schedules, and event logistics
• Help ensure events are delivered smoothly and within budget
• Support employee engagement and workplace culture initiatives