Executive Assistant

Job Overview
We are seeking an organized and proactive Executive Assistant to join our team. In this role, you will provide administrative support to the CEO of a growing hospitality company. Your approach and attention to detail will enhance efficiency, facilitate project coordination, and increase productivity across the organization. This position offers an opportunity for a motivated professional to contribute to a fast-paced environment while showcasing exceptional organizational and interpersonal skills.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for the CEO with precision and efficiency
• Handle multiple meetings, screen calls, and direct inquiries with professionalism and courtesy
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents to ensure accuracy and clarity
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of important information
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Support personal assistant responsibilities such as travel arrangements, event planning, and calendar management
• Provide excellent customer service by addressing inquiries promptly via phone or email and supporting client interactions
• Perform data entry tasks with high accuracy while maintaining confidentiality of sensitive information
• Coordinate office logistics including filing, photocopying, proofreading documents, and managing office equipment

Experience

• Prior office management or administrative experience in a fast-paced environment is helpful
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience providing exceptional phone etiquette is required
• Bilingual skills are highly desirable to facilitate communication with diverse clients or patients (Spanish in particular)
• Familiarity with clerical tasks such as data entry, filing, proofreading, and calendar management is necessary
• Previous experience in customer service roles is advantageous
• Strong organizational skills combined with excellent time management abilities are crucial for success in this role
• Knowledge of bookkeeping software is preferred but not mandatory; willingness to learn is appreciated

This role invites professionals eager to make a meaningful impact through dedicated support. If you thrive in an organized environment where your multitasking skills shine—and you’re ready to contribute your expertise—this opportunity is perfect for you!

Pay: $20.00 - $24.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person