Executive Assistant

Manage the Chairman's calendar, appointments, commitments, and priority planning across business and personal matters
Coordinate and schedule internal and external meetings, ensuring all necessary preparations are completed in advance
Prepare meeting agendas, record key action points, and ensure timely follow-up and closure of assigned tasks
Manage communications on behalf of the Chairman, including screening calls, emails, and correspondence, and responding or escalating as appropriate
Track daily activities, commitments, and action items, ensuring deadlines are met and deliverables are completed
Assign responsibilities, establish timelines, and proactively follow up with stakeholders to ensure execution and accountability
Coordinate with internal departments, external partners, consultants, vendors, and service providers to facilitate smooth operations
Monitor ongoing projects and initiatives, providing regular status updates and ensuring timely completion
Manage all aspects of executive travel, including flights, accommodation, ground transportation, visa arrangements, and detailed itineraries
Organize corporate events, meetings and special engagements
Ensure all logistics are handled efficiently and professionally
Handle highly confidential information, documents, and communications with discretion and professionalism
Maintain organized records and efficient document management systems

Requirements

5-8 years of experience as an Executive Assistant or Personal Assistant supporting a Chairman, CEO, Founder, or Senior Executive in a fast-paced environment
Strong understanding of the UAE business environment, local service providers, executive support services, and business culture
Valid UAE driving license and confidence in driving across the UAE is preferred
Excellent command of English, both written and spoken
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint etc
Strong organizational, planning, and multitasking abilities with exceptional attention to detail
Demonstrated ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters with discretion
Flexible to work outside standard business hours when required by the Chairman's schedule
Available to respond promptly to urgent and time-sensitive matters, including weekends and public holidays when business-critical
Strong problem-solving skills, ownership mindset, and ability to work independently with minimal supervision
Fluent in English & Hindi

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