Executive Assistant

PITCH (Overview of Job): Executive Operations Coordinator

JOB DETAILS

The Executive Operations Coordinator serves as a key administrative and operational partner, supporting leadership with complex scheduling, project coordination, and day-to-day business operations. This individual will help drive efficiency across multiple priorities, ensuring calendars, communications, records, and administrative processes run seamlessly. The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment where discretion and professionalism are paramount.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for leadership
• Coordinate internal and external meetings, ensuring logistics and materials are prepared in advance
• Maintain accurate records, documentation, and operational files
• Assist with expense reporting, invoice tracking, and administrative accounting functions
• Support special projects, research initiatives, and operational process improvements
• Serve as a point of contact for vendors and external partners
• Coordinate office-related logistics and administrative functions
• Prepare reports, presentations, and correspondence as needed
• Anticipate scheduling conflicts and proactively resolve issues
• Monitor deadlines and ensure follow-through on key initiatives
• Provide occasional after-hours support for urgent business needs
  
  

Required Qualifications

• High School Diploma required; Bachelor's Degree preferred
• 4+ years of Administrative Assistant, Executive Assistant, or Operations Coordinator experience
• Extensive calendar management and scheduling experience
• Advanced proficiency with Outlook, Microsoft Office Suite, and Excel
• Strong organizational and prioritization skills
• Excellent written and verbal communication abilities
• Ability to manage multiple projects simultaneously in a fast-paced environment
• Professional demeanor with a high level of discretion and confidentiality
• Strong attention to detail and follow-through
  
  

Preferred Qualifications

• Experience supporting executives or senior leadership teams
• Background in hospitality, professional services, corporate operations, or private office environments
• Experience managing vendor relationships and coordinating operational projects
• Familiarity with expense management and administrative accounting functions
  
  

Ideal Candidate Profile

Must Have:

• 4–5+ years of true administrative support experience
• Heavy calendar management experience
• Strong Excel and organizational skills
• Stable work history
  
  

What They're Looking For:

• Excellent prioritization skills
• Ability to adapt to different personalities and communication styles
• Professional, polished, and execution-focused
• Someone who is proactive, reliable, and enjoys keeping operations running smoothly
  
  

Not a Fit:

• Frequent job hopping
• Primarily contract-based backgrounds
  
  

Compensation & Benefits

• Base Salary: $80,000 – $90,000
• Medical, Dental, and Vision Insurance
• Hybrid schedule (1 remote day per week)
• Standard business hours (8:00 AM – 5:00 PM)