Job Summary

Job Duties and Responsibilities

• Provide executive level administrative support to company administrative and operational leadership.
• Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials
• Play an active role in managing calendars, coordinating appointments, and scheduling meetings
• Assist the company’s efforts in recruitment and onboarding of new employees
• Provide support between employees and HR consultant
• Provide support between employees and benefit provider
• Provide support between employees and IT team
• Arrange client and vendor visit details as needed including travel, in-office needs and internal scheduling, onsite events, transportation, catering, etc.
• Communicate with clients and vendors as needed
• Develop working relationships with the various internal teams
• Manage and order supply inventories for all company departments
• Manage and distribute company supplied, logoed apparel as needed across all company departments
• Manage employee incentive programs across all departments
• Assist in planning quarterly all-staff meetings
• Plan and lead annual company events (Christmas party, etc.)
• Coordinate with local civic organization for any company programs, sponsorships and events
• Exhibit flexibility in managing tasks
• Employ effective problem solving
• Other duties as assigned

Job Requirements and Qualifications

• Previous experience in an administrative support role
• Bachelor’s degree in business or related field preferred
• Experience in administrative, marketing, and sales support desired
• Ability to work with a team or independently
• Strong attention to detail
• Strong ability to prioritize and multitask
• Desire to learn and grow with our company
• Excellent written and interpersonal communication skills
• Maintain high level of confidentiality
• Proficient computer skills, including strong Microsoft Office Suite experience
• An independent problem solver and self-starter
• Comfortable working in fast-paced, collaborative environment
• Effectively engage with and understand the needs of diverse individuals and groups within and outside the organization
• Time management and multitasking are essential

Physical and Mental Requirements

• Overall Strength Demands: Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.
• Physical Demands: Continuously requires vision, hearing, twisting, and talking. Frequently requires standing, fine dexterity, sitting, and handling. Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching. Rarely requires climbing.
• Machines, Tools, Equipment, and Work Aids: Laptop, phone, calculator, printer, copier, and automobile.
• Computer Equipment and Software: Word, Excel, PowerPoint, Outlook, Internet, and ERP system
• Maintain regular work attendance during scheduled hours
• Acknowledge and adhere to all company policies