Executive Assistant

Position Type

Administration - Staff

Position Eclass

EZ - EHRA Non - Exempt Permanent

University Information

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

With a spirit of collaboration and creativity, the Division of Finance and Administration helps UNCG achieve its mission, adhere to its values, and meet its goals by providing sustainable professional Financial, Facilities, Human Resources, Safety, Campus Enterprises, and Risk Management services for its stakeholders.

Position Summary

The primary purpose of this Executive Assistant position is to provide executive-level support to the Vice Chancellor for Finance and Administration while overseeing and coordinating operational activities across the division. The role is responsible for managing, directing, evaluating, analyzing, planning, delegating, and facilitating initiatives that support the division’s strategic and daily functions.

This position works closely with the Vice Chancellor to ensure efficient daily operations, effective internal and external communications, and the successful implementation of Finance and Administration planning initiatives. A key responsibility is managing and coordinating the Vice Chancellor’s complex schedule, including preparing and researching background materials, prioritizing commitments, and arranging travel for meetings and events.

The position serves as the primary point of contact for programmatic, process, and procedural matters, ensuring consistency, compliance, and operational effectiveness across the division.

Provide direct, high-level administrative and operational support to the Vice Chancellor.
Coordinate division activities, initiatives, and communications to ensure alignment with strategic goals.
Serve as a central resource for resolving process and procedural issues.
Oversee all financial aspects of daily operations for the Finance and Administration division.
Manage budgeting, accounting, and financial transactions utilizing Banner Finance, Budget, and accounting modules, as well as Genie EPAFs.
Ensure accuracy, compliance, and timely processing of all financial activities.
Manage HR processes including new hires, separations, salary increases, dual approvals, and workers’ compensation.
Process and track personnel actions through Banner HR and Genie EPAFs.
Ensure compliance with university policies and regulatory requirements.
Oversee payroll operations, including time sheet processing, leave administration, and compensation-related matters.
Serve as Superuser for Web Time Entry (WTE) for the Finance and Administration division.
Manage payroll-related processes within Banner HR/Payroll/Time Entry systems for both the Finance Division and the Chancellor’s Office.
Ensure timely and accurate payroll processing and resolution of issues. Manage purchasing and procurement activities for the division.
Oversee all transactions within SpartanMart, PCard administration and reconciliation, and Emburse (Chrome River) expense reporting.
Ensure adherence to university procurement policies and financial controls.

Minimum Qualifications

High school diploma or equivalency and three years of progressively responsible administrative office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Additional Required Certifications, Licensures, and Certificates

Preferred Qualifications

Bachelor’s degree in business administration, Marketing, Communications, or related discipline.
Minimum of five (5) years of progressively responsible administrative or office management experience.
Demonstrated experience providing administrative support at the executive level (e.g., CEO, CFO, Vice Chancellor, Chancellor, or President). Experience working with Boards and committees, including the preparation of materials and coordination of meetings.
Proven ability to collaborate effectively and interact with individuals from diverse backgrounds.
Demonstrated commitment to excellent customer service, with strong problem-solving abilities.
Ability to work effectively in a fast-paced environment while anticipating and responding to executive-level needs.
Strong interpersonal, verbal, and written communication skills, with the ability to communicate clearly and professionally.
High level of technical proficiency, including the Microsoft Office Suite and enterprise systems such as Banner, BoardEffect, Jaggaer, and Emburse (Chrome River).
Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.

Special Instructions to Applicants

Recruitment Range

$65,000 - $75,808

Org #-Department

Finance and Administration - 56001

Job Open Date

07/28/2026

For Best Consideration Date

Job Close Date

Open Until Filled

Yes

FTE

1.000

Type of Appointment

Permanent

If time-limited, please specify end date for appointment.

Number of Months per Year

FLSA

Non-Exempt

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