Executive Assistant (Admin)

Functional Responsibility / Domain Related

• Excellent coordination and communication with various teams and departments to ensure smooth functioning.
• Ensure quick resolution of issues and completion of tasks assigned
• Maintaining and updating various trackers
• Follow SOPs of all Admin related tasks including governance related reviews
• Conduct administrative tasks with respect to the division
• Arrange logistics for town halls, events, client visits in GAC
• Arrange outstation travel and accommodations for GAC employees
• Seat management & arrange infrastructure and raise tickets for On Boarding, Off Boarding, Transfers for the GAC team.
• Follow SOPs of all Admin related tasks including governance related reviews
• Raise invoices for Retainers Salaries.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Implement administrative policies, procedures, and best practices.
• Calendar Management & Client / Stakeholder Management
• Scheduling meetings, appointments, and reminders.
• Arrange logistics for their travel
• Coordinating with team members to avoid scheduling conflicts.
• Regularly review and update the calendar to reflect changes.
• Schedule invites for clients during their visits and arrange logistics
  
  

Process Adherence

• Execute assigned tasks as per the instructions / guidelines and meeting required expectations
• Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization
• Explore opportunities and provide ideas to improve the current processes
• Will be required to attend on a regular basis
  
  

Client / Stakeholder Management

• Proactive communication with various stakeholders
• Build rapport with stakeholders at operational touch points
• Should be seen as a value-added team for both internal and external stakeholders
  
  

Skills

• Good oral and written communication skills
• Solid proficiency in MS Excel and other MS applications, smart-sheet
• Knowledge of analytics tool, Power Bi, Python etc would be an added advantage
• Positive attitude
• Ability to interact and coordinate fluently with Senior Management and other teams
  
  

Prior relevant experience in an executive assistant or similar role, ideally supporting C-level executives.