Executive Assistant, Americas Sales Org

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

We believe in building connections between people and technology. It won't be easy, but we're building the team to make it possible. Will you join us?

At Okta, our Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives. We are looking for an Executive Assistant to be a trusted business partner to our SVP and GM, Americas Sales. As a true business partner, you will be a huge part of the organization's success. This role has a high amount of visibility and works cross-functionally across the company.

DUTIES AND RESPONSIBILITIES:

• Calendar management - the ability to prioritize and deconflict multiple requests and shift priorities daily, coordinate all meetings, including but not limited to team meetings, offsite meetings, including customer, partner, investor, media and analyst meetings across global time zones
• Manage the daily schedule of the Executive; coordinate domestic and international travel, process expense reports and assist with management of budget needs
• Own and help manage the rhythm of the business in close partnership with the Executives and teams, including agenda management, notes, logistics, and follow-ups
• Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
• Acts as a liaison for assigned executives, relaying and exchanging information with others including: Senior leaders, customers and clients, and other organizations or constituents
• Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems
• Field incoming requests; exercise strong judgment and discretion with highly confidential information
• Lead, drive and execute on various team events, socials, offsite meetings, etc
• Presentation support: create basic slides, agendas, and presentations from outlines provided
• Work cross-functionally to ensure communication is efficient and clear between teams
• Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
• Providing backup support for other AAs/EAs in the department

QUALIFICATIONS:

• A minimum of 4+ years work experience in the capacity of an Administrative Assistant supporting multiple remote executives while reporting to a VP level executive.
• Expectation of complete confidentiality on all business matters
• Ability to actively manage projects in a fast-moving, high-pressure environment
• Flexibility in working independently or partnering with a variety of teams
• This is not a 9-to-5 position due to the rapid nature of the business; Flexibility to support during out-of-office hours is required
• Flexibility to travel as needed (up to 20%)
• Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors, and Internal Team
• Ability to be flexible in response to changing priorities and needs
• Experience with web-based scheduling and collaboration tools
• Extensive experience with the arrangement of complex schedules and logistics, at times, across multiple time zones
• Ability to work on multiple projects, lead priorities and accurately set expectations
• Extraordinary time management skills and attention to detail
• Strong communication, planning, organizational and analytical skills
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast-paced and demanding environment
• Entrepreneurial spirit and desire for constant improvement
• Excellent common sense and ability to make appropriate judgment calls autonomously
• Dedicated to the ability to anticipate next steps
• Works well with a variety of personalities; embraces teamwork
• Proficient in working with Microsoft Office Suite, Google workspace
• This role requires an oniste precense (3+ days/week) in either San Francisco, CA or Chicago, IL

STRENGTHS YOU WILL NEED:

• Adaptable – has demonstrated flexibility in the face of change
• Organized - has good time, space and task management skills
• Proactive - has the ability to foresee problems and prevent them by taking action

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Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $110,000—$166,000 USD

Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:$98,000—$148,000 USD

What you can look forward to as a Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.