Executive Assistant and Administrative Officer - Sunmarke School

The
Executive Assistant will have a broad set of responsibilities that range from
supporting the Senior Leadership Team, to supporting the day-to-day operations
of the larger School Leadership team.

This
position requires exceptional organizational skills, attention to detail, and
the ability to multitask and prioritize tasks efficiently.

·
Devising and maintaining office systems, including
data management and filing;

• Take

notes at meetings or to provide general assistance during presentations.

• Screening

telephone calls, enquirers and requests, and handling them
when appropriate;

• Meeting

and greeting visitors at all levels of Seniority;

• Organizing

and maintaining diaries and making appointments.

• Dealing

with incoming email, faxes and post, often corresponding on behalf of
the SLT;

• Organizing

and attending meetings and taking dictation and minutes; - Organising and
facilitating meetings, workshops, and events involving the secondary schools'
leadership team, ensuring accurate filing and distribution of meeting minutes.

• Identify,

prepare, and compile necessary materials to ensure
the SLT have the appropriate information for meetings, reports,
presentations, and special projects.

• Responsible

for organizing and maintaining the SLT’s diary, managing e-mail, school
communications, distributing minutes, organizing school events, and a range of
further administrative responsibilities as required.

• Carrying

out background research and presenting findings;

• Liaise

with internal administration and marketing (various) departments to create and
implement projects.

• Ensure

necessary records are maintained that can readily provide current, accurate and
accessible information

• Provide

senior level administrative support to the directors through the facilitation
of communication on their behalf (follow-up with letters, memos, reports,
e-mail, and telephone calls)

• Act as

liaison between the directors and staff to ensure appropriate coordination and
follow-up on day-to-day issues

• Provide

coordination support to the Senior Management Team and academic staff

• Coordinate

all logistics for Board meetings

• Assist in

budget management and financial record-keeping, tracking expenses, reconciling
accounts, and processing purchase requisition orders as needed.

• Own and

improve existing processes that support the School Leadership team; and

• Support

the SLT members with various ad-hoc projects and other administrative
duties as needed.

Job specification:
We will
be excited to hear from you if you

·
Are a Graduate in any discipline, preferably
Business Administration with a minimum of 5 years of professional
administrative experience working effectively in a dynamic and in a
cross-functional environment.

·
Experience in a school or an education sector in
the UAE is preferred but not essential.

·
An excellent communicator, both written and verbal,
and have experience building interpersonal relationships with diverse
audiences;

·
Ability to effectively communicate information and
ideas in written and verbal format, and build and maintain relationships.

·
Good technical understanding and should be able to
grasp, understand & use various software & tools

·
Ability to work effectively in a cross-functional
team environment.

·
Ability to manage and prioritize multiple projects
and tasks simultaneously.

·
Experience in writing business correspondence

·
Strong computer skills with demonstrated
proficiency in Word, Excel, PowerPoint etc.

·
Ability to take initiative to manage workflow and
priorities

·
Excellent organizational skills and multi-tasking
ability

·
Excellent interpersonal skills with the ability to
work effectively with all levels of staff and management

·
Sound judgment and ability to maintain
confidentiality.

Interested candidates can apply on our website http://fortes.co/Careers