Executive Assistant (Beauty Industry)

Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure.

Summary:

We are looking for a motivated and highly organized Executive Assistant (Beauty Industry) to support senior management at our Ronkonkoma headquarters. This person will manage day-to-day tasks, research, and coordination across departments. The ideal candidate is proactive, detail-focused, and comfortable working in a fast and busy environment within the beauty, cosmetics, or e-commerce space.

Beauty industry background is required. Experience with e-commerce or digital tools is a plus. This role includes managing executive calendars, preparing reports, doing research, and helping with communication between teams and outside partners. The candidate must be comfortable using LinkedIn and other tools to find business contacts and market trends.

This is a full-time, in-person position based in Ronkonkoma, NY.
Hours: Monday to Friday, 9:00 AM to 6:00 PM

Key Responsibilities:

• Manage executive calendars, book meetings, and coordinate travel.
• Handle daily emails, follow-ups, and communication for senior management.
• Do research on companies, brands, and trends in beauty and e-commerce.
• Use LinkedIn and other platforms to find new contacts and business leads
• Prepare reports, presentations, meeting notes, and simple data summaries
• Support communication between global teams and help with international projects
• Assist with product and market research in the beauty industry
• Manage administrative tasks, including scheduling, filing, and document control
• Help plan trade shows, events, and travel plans
• Keep all information private and maintain a high level of professionalism
  
  Qualifications:

• Fluent in English and Mandarin (written and spoken)
• 2+ years of experience in administrative, executive assistant, or coordinator roles (preferred)
• General understanding of e-commerce, retail, and beauty industries
• Knowledge of the Chinese market and platforms such as Tmall, JD, Douyin, or Alibaba is a strong plus
• Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
• Excellent organizational and multitasking skills
• Strong attention to detail and follow-through
• Ability to work independently and in a fast-paced environment
• Associate's Degree or Bachelor's Degree Preferred

What we offer:

• Phenomenal discounts on products within the beauty industry and beyond
• Medical, Dental, and Vision, along with supplemental benefits available after 60 days
• 401 (k) available after 1 year of service with up to a 4% match
• 12 days PTO and 4 Paid Holidays
• Salary is commensurate with experience, $20.00 - $28.00 per hour

Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.