Executive Assistant & Board Liaison, Fundraising & Development

Every Child Pediatrics is seeking a motivated and detail-oriented individual to join its Fundraising & Development Department as a full-time Executive Assistant & Board Liaison. The successful candidate will play a key role in supporting the Chief Development Officer and contributing to the success of fundraising and marketing efforts. The position's schedule is 40 hours per week, Monday - Friday, and is primarily based at our administrative offices at 9197 Grant St, Thornton, CO 80229, with the option to discuss a flexible hybrid schedule after the first 3 months of employment. This is an excellent opportunity for professionals looking to make a meaningful impact in the non-profit sector while helping grow a dynamic fundraising department. Every Child Pediatrics provides comprehensive, affordable health care to nearly 24,000 Colorado children per year, regardless of their insurance status or ability to pay. Our experienced professionals focus on the child’s overall well-being, providing high-quality medical care, behavioral health counseling, dental care, nutrition, healthy lifestyle programs, and connections to support services such as housing and transportation. We provide compassionate care because we believe that every child deserves the best health care and the opportunity to succeed.

Responsibilities

Executive Support:

• Provide administrative support to the Chief Development Officer, including calendar management, meeting coordination, and document preparation.
• Assist in preparing materials for presentations, meetings, and donor interactions.

Board Liaison:

• Act as the primary point of contact between Administrative Leadership and the Board of Directors, ensuring seamless communication and follow-up.
• Assist with scheduling board meetings, including the annual retreat. Coordinate venue logistics and catering; prepare materials including agendas, reports, presentations, and meeting minutes; maintain accurate records; and ensure timely distribution of materials and updates to board members.

Event Coordination:

• Assist in the planning, coordination, and execution of fundraising events, including our 30th Anniversary Celebration on November 6, 2026, at the Denver Center for the Performing Arts!
• Assist with logistics, supplies, vendor coordination, and on-site support to provide an amazing experience for our participants.

Marketing Implementation:

• Assist with newsletters, mailer campaigns, printing needs, and collateral design.
• Order and maintain supplies.
• Coordinate with vendors to keep projects on time.
• Schedule and maintain frequent social media posts.

CRM Input:

• Assist in daily input, maintenance, and updates to the Customer Relationship Management (CRM) system with accurate and current donor information.

Donor Relations:

• Contribute to building and nurturing relationships with donors by providing excellent communication and timely acknowledgment of contributions.
• Assist in the preparation of donor communications, including newsletters, thank-you notes, and other relevant materials.

Fundraising Support:

• Assist with the implementation of fundraising campaigns through multiple channels and formats (e.g., direct mail, email, social media, phone).
• Assist in researching and identifying potential funding sources, grant opportunities, and partnership prospects.

Collaboration and Teamwork:

• Work collaboratively with other departments to ensure alignment of development efforts with organizational goals.
• Participate in team meetings, providing input and support for departmental initiatives.

Qualifications

Required:

• Minimum 3 years’ experience in administrative support role.
• Bachelor's degree in a relevant field.
• Self-starter with strong initiative and ability to work independently.
• Highly organized with excellent time-management skills.
• Strong attention to detail and accuracy.
• Experience managing calendars and coordinating meetings.
• Ability to handle a variety of assignments at one time, determine priorities, and complete assignments accurately and on time.
• Ability to interact effectively with all levels of the organization.
• Advanced Microsoft Office including Outlook, Word, PowerPoint, Canva, Adobe, and Excel.
• Exceptional communication; oral and written. Ability to communicate clearly and effectively. Excellent writing and proofreading skills.
• Proven ability to handle confidential matters.
• A passion for the mission and values of Every Child Pediatrics.

Preferred:

• Previous experience in event planning, fundraising, development, or marketing.
• Previous experience using CRM software (e.g., Salesforce, Virtuous, DonorPerfect).
• Knowledge of non-profit development best practices.
• Familiarity with social media platforms and email marketing tools.

About Us

Every Child Pediatrics is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. To learn more about our organization, please visit our website at www.everychildpediatrics.org.

Benefits

We offer a robust benefits package to support our employees’ well-being, including: a 401(k)-retirement plan with a company match; medical, dental, and vision insurance; and Health Savings and Flexible Spending/Dependent Care Accounts (HSA & FSA) for managing healthcare expenses. Additionally, we pay for employees’ life insurance and employee assistance plans, and employees accrue Paid Time Off (PTO), allowing them time needed to recharge and focus.