Executive Assistant & Board Support

EXECUTIVE ASSISTANT

& BOARD SUPPORT

The Utah Governor’s Office of Economic Development (GOED) seeks a talented Executive Assistant to provide administrative support to the State Housing Coordinator and other directors within the Housing Division of GOED. The Executive Assistant will dually act as a Board Support Assistant providing administrative support to the Affordable Housing Infrastructure Grant Board, the State Housing Infrastructure Partnership Board, and the State Housing Infrastructure Loan Board. This role focuses on managing the day-to-day operations, board coordination and documentation, travel management, and overall coordination for the Housing Division management team.

POSITION DETAILS & COMMITMENT

• - Salary – $35.00 - $45.00/hr
• - Work Format – In-Person (Salt Lake City, UT)
• - Schedule Code – AC - Employees in Offices of Elected Officials
• - Background Check Required – You must successfully pass a criminal history check.
• - Application Deadline – 6:00 PM (MDT) on June 1, 2026

KEY RESPONSIBILITIES

• Administrative Support — Provide general administrative support, including calendar management, meeting scheduling, travel arrangements, and financial reimbursements. They will also support in-person and virtual meetings and events.
• Financial Coordination — Receive and process requests for payment to partner entities, including gathering approvals, coding, and submitting invoices to the finance team for processing. Also responsible for managing a purchasing card and following all purchasing and finance rules to assist the director with financial needs.
• Team Coordination — Assist the executive team in coordinating meetings, creating agendas, taking minutes, noting follow-up and to-do items, and covering other duties as assigned.
• Travel Management — Act as the department’s lead travel coordinator by training and supporting team travel coordinators, handling executive travel authorizations, reimbursements, and group gatherings.
• Relationship Building — Foster relationships with other GOEO teams, state agencies, business and community partners.
• General Office Support — Coordinate with the other office admins to support office-wide events, inventory management, state surplus, and any projects that require additional support.
• Board Support — Organize board meetings, record minutes, and manage public notices in compliance with Utah’s Open and Public Meetings Act.

THE IDEAL CANDIDATE QUALIFICATIONS

• At least two years of professional or similar office experience
• Experience providing support to a board
• Flexibility and adaptability in a fast-paced environment
• Strong verbal and written communication skills
• Proficiency in Google Apps and Microsoft Office Suite
• Event management experience preferred
• Experience with Google Calendar, Google Meet, and Zoom
• Ability to be a quick study using internal systems, including Salesforce, Concur, and Basecamp
• Strong attention to detail
• Excellent time management, organizational, prioritization, and multitasking skills
• Friendly and collaborative personality

WHY YOU SHOULD JOIN OUR TEAM

GOED is a fast-paced, dynamic office staffed with a hard-working, passionate team with diverse experiences and expertise. We strive to match your interests and strengths with our office needs. Working in this office will give you direct, hands-on experience. This job will grow your professional skills and capabilities. The State of Utah offers a highly competitive benefits package. Click HERE to review.

WHO WE ARE

The Governor’s Office of Economic Development (GOED) champions Gov. Cox’s commitment to providing economic opportunity for all Utahns. The office supports Utah entrepreneurs and businesses. We work to retain and recruit companies and bring more high-paying jobs to Utah. In addition, we work with industries, Utah regions, communities, and nonprofits to implement strategic economic development plans and reinforce Utah’s already diverse, prosperous economy. We utilize federal and state resources and private sector contracts to cultivate economic prosperity for all Utahns.

EEO STATEMENT

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

Recruiter - Sarah Humphries; shumphries@utah.gov