Executive Assistant & China Operations Coordinator

About the Role

We are seeking a highly proactive, resourceful, and execution-oriented Executive Assistant & China Operations Coordinator to support the CEO. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of tasks, solves problems independently, and is comfortable managing a wide range of business, operational, sourcing, and administrative responsibilities.

Chinese language proficiency and strong knowledge of the Chinese market are mandatory, as a significant part of the role involves supplier sourcing, coordination with manufacturers, negotiations, and business support activities related to China.

This is not a traditional assistant role. We are looking for someone who can think independently, improve processes, identify opportunities, and take initiative rather than simply waiting for instructions.

Key Responsibilities

• Organize tasks, projects, and follow-ups to ensure deadlines are met
• Prepare reports, presentations, spreadsheets, and business documents
• Take meeting minutes and track action items
• Handle confidential information with discretion and professionalism
• Support the CEO with day-to-day administrative and operational tasks
• Source products, suppliers, manufacturers, and service providers within China
• Conduct supplier verification, due diligence, and market research
• Request and compare quotations from suppliers
• Negotiate pricing, lead times, and commercial terms where appropriate
• Maintain supplier databases and sourcing records
• Monitor supplier performance and identify alternative sourcing opportunities
• Perform data entry and maintain accurate business records
• Create and improve internal procedures, workflows, and documentation
• Assist with project coordination and follow-up across multiple departments
• Identify inefficiencies and propose practical solutions to improve operations
• Support special projects and strategic initiatives assigned by the CEO
• Translate written and verbal communication between English and Chinese

Requirements

• Native or fluent Chinese speaker (Mandatory)
• Professional working proficiency in English, both written and verbal (Mandatory)
• Strong knowledge of the Chinese business environment, suppliers, and sourcing practices (Mandatory)
• Excellent organizational, communication, and time-management skills
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Highly proactive with a strong sense of ownership and accountability
• Able to work independently with minimal or no supervision
• Strong problem-solving and analytical skills
• Proficient in Microsoft Office, Google Workspace, and online collaboration tools
• Comfortable working directly with senior management and handling confidential information

What We Offer

• Company-sponsored business travel when required
• Travel and meal allowance during approved business trips
• Direct collaboration with the CEO and leadership team
• Long-term growth opportunities within a growing company

Pay: AED5,000.00 - AED8,000.00 per hour

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Language:

• Chinese (Required)

Work Location: In person