Executive Assistant (Construction Industry)

About Us

Legomatic Construction is a growing construction firm specializing in residential/commercial/industrial projects. We pride ourselves on delivering high-quality work, maintaining strong client relationships, and keeping projects on schedule and within budget.

Position Summary

We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This role is critical in ensuring smooth daily operations, coordinating project communications, and managing administrative functions in a fast-paced construction environment.

Key Responsibilities

• Provide direct administrative support to executives and project managers
• Manage calendars, meetings, and travel arrangements
• Coordinate communication between office staff, field teams, clients, and vendors
• Prepare reports, presentations, and project documentation
• Assist with bid packages, contracts, and permits
• Track project timelines, deadlines, and deliverables
• Handle correspondence, phone calls, and email management
• Maintain organized filing systems (digital and physical)
• Support accounting tasks such as invoicing, expense tracking, and purchase orders
• Ensure compliance with company policies and construction regulations

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role (construction industry experience preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency in Quickbooks Online, Microsoft Office (Word, Excel, Outlook) and construction/project management software (e.g., Procore, Buildertrend, or similar)
• Ability to prioritize tasks and meet deadlines
• High level of professionalism and confidentiality

Preferred Skills

• Familiarity with construction terminology, contracts, and scheduling
• Experience supporting multiple executives or project teams
• Basic knowledge of accounting or bookkeeping

Pay: $50,000.00 - $60,000.00 per year

Work Location: In person