Executive Assistant (contract)

At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

Job Summary

BNY is seeking an Executive Administrative Associate to support senior leadership and multiple business teams within a fast-paced corporate environment. This role is responsible for managing executive calendars, coordinating meetings and travel, organizing events, and providing operational and administrative support across several teams.

This role is based in Pittsburgh, PA and requires onsite presence four days per week. Working hours are 8:00 AM – 5:00 PM ET..

Key Responsibilities

• Executive Calendar Management: Manage complex calendars for senior leaders, scheduling meetings, coordinating availability, and ensuring alignment across multiple teams and stakeholders.
• Meeting & Event Coordination: Organize and coordinate onsite and offsite meetings, including scheduling, preparing agendas, arranging catering, coordinating vendors, and distributing meeting materials and minutes.
• Travel & Expense Management: Coordinate domestic and international travel arrangements and manage expense reporting processes in accordance with company policies.
• Leadership Communication Support: Serve as a key communication liaison between executives, their direct reports, and internal partners. Maintain professional interactions with leadership-level stakeholders.
• Administrative Project Support: Assist with moderately complex projects and initiatives by conducting research, compiling data, and preparing reports or presentations for leadership review.
• Correspondence & Documentation: Draft and distribute correspondence, meeting agendas, and documentation. Maintain organized records and ensure materials are properly filed and accessible.
• Issue Management & Prioritization: Identify urgent matters, prioritize requests, and escalate issues appropriately while maintaining a high level of discretion and professionalism.
• Team Coordination: May serve as a support lead by coordinating activities across administrative staff and ensuring tasks are completed effectively.
• Process & Policy Support: Assist with communicating policies, standards, and operational processes across the business function while supporting implementation of internal initiatives.

Qualifications

• Strong experience managing executive calendars and coordinating complex meeting schedules
• Experience organizing meetings, coordinating vendors, and managing logistics for onsite and offsite events
• Experience coordinating travel arrangements and managing expense reporting
• Strong proficiency with Microsoft Office Suite, particularly Excel and Word
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills and ability to interact professionally with senior leadership
• Ability to work independently while exercising sound judgment and discretion
• Bachelor’s degree required

Preferred Experience

• Experience supporting multiple teams or executives simultaneously
• Experience working in a fast-paced corporate or financial services environment
• Demonstrated ability to multitask across competing priorities and deadlines
• Experience supporting strategic projects or administrative operational initiatives

Why Join Us

This role offers the opportunity to work closely with senior leadership while supporting key business functions within a global financial services organization. You will gain exposure to executive-level operations, strategic initiatives, and cross-functional collaboration in a dynamic and professional environment.

At BNY, our culture speaks for itself, check out the latest BNY news at:

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America’s Most Innovative Companies, Fortune, 2025

World’s Most Admired Companies, Fortune 2025

“Most Just Companies”, Just Capital and CNBC, 2025