Executive Assistant (Corporate)

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ABOUT US (AND OUR EXCITING FUTURE)

About The Opportunity

JOB DESCRIPTION

Job Title

Executive Assistant to the Chief Executive Officer

Department

Administration

Immediate Supervisor

CEO or Executive Assistant to the Chief Executive Officer

Supports

Corporate Office C-Suite, CEO, and Board of Directors

FLSA Status

Exempt

Location

Neenah

Date (Original or Revised)

03/22/24

JOB SUMMARY:

Provides executive-level administrative support which includes calendar management, travel coordination, email management, handling of phone calls and expenses. Also, performs diverse, advanced, and confidential daily executive level administration interfacing on a daily basis with Corporate executives, CEO, and other leaders including Board Members, Family Counsel, Family Members, and other Executives within the enterprise. Independent judgement is required to plan, prioritize and organize a diversified workload.

ESSENTIAL FUNCTIONS:

• 
  Coordinate the day-to-day and long-range activities and operation of the Executive Office
• Manage complex and dynamic calendars
• Manage all aspects of travel arrangements such as booking, preparing travel itineraries, making changes as needed and submitting expense reports
• Coordinate meetings to include participant’s travel, lodging, dining arrangements and meeting space as needed
• Creates, develops, and/or edits visual presentations as needed: prepare materials and communications for the CEO and the Board of Directors.
• Serves as the liaison between the businesses, executive office and/or Board of Directors and Shareholders as needed. Facilitates communication, plans events and business meetings, and distributes information. May be asked to draft agendas and record minutes on occasion.
• Coordinates quarterly Board of Director meetings and monthly Board of Directors calls, including preparing materials and arranging logistics to include travel, entertainment, meals, lodging, meeting environment, and other responsibilities as needed.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when requested. Responds to regularly occurring requests for information.
• Prepares general correspondences, memos, charts, tables, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Provides leadership to other Executive Assistants and Administrative Assistants across the enterprise, and may assume direct reports.

INTERACTIONS:

Communicates and works closely with the CEO and other corporate executives, and all levels of internal staff throughout Menasha Corporation. Will also interact professionally with external Menasha Corporation stakeholders, including shareholders, members of the Board of Directors, customers, suppliers, and members of the community.

MINIMUM QUALIFICATIONS:

• 
  Must be highly organized, with a strong attention to detail and follow-through

• Must demonstrate strong communication, teamwork and interpersonal skills

• Ability and willingness to take responsibility and deliver results with a spirit of innovation and strong commitment to excellence

• Demonstrated ability to plan, organize and prioritize workload to satisfy the expectations of multiple constituents to successfully meet deadlines

• Must be sensitive to the nature of the role, exercise discretion in both internal and external communications, and maintain company information in strict confidence

EDUCATION and/or EXPERIENCE:

• 
  Prior experience as an Executive Assistant supporting the Chief Executive Officer or C-Suite level
• Experience with a private company and/or Board of Directors strongly preferred
• Minimum of 8 years of progressive administrative support experience demonstrated through work or military experience, with a minimum of 4 years as an executive assistant
• Managed complex and dynamic calendars supporting multiple executives with calendar management, travel arrangements, scheduling of meetings and events
• Exercise mature judgment and able to work independently under minimal supervision
• Bachelor’s degree an advantage

COMPUTER SKILLS:

• 
  Excellent computer skills; proficient and in-depth knowledge of relevant software such as Microsoft Office Suite (Word, Excel, PowerPoint) and internet research abilities.
• Knowledge of, or ability to learn software applications related to the core functions of the role (e.g., document and information management, communication, administration of corporate office financial transactions and activities, etc.).

General Statement:

The duties listed are not set forth for the purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a position title or those to be assigned and performed temporarily outside an employee’s normal line of work.

Prepared by Date

Approved by Date

Department Mgr/VP

Date

Human Resources

HUMAN RESOURCES USE ONLY

Salary Grade

Job Code

EEO Code

Two companies, one vision.

Menasha Corporation consists of two companies that are leading the way to a sustainable future with packaging and supply chain solutions. Founded in 1849 and headquartered in Neenah, Wisconsin, we employ over 7,500 employees in 112 facilities in North America and Europe.

Our companies are leading corrugated and plastic packaging manufacturers and supply chain solution providers. Our Menasha Packaging Company is the largest independent provider of packaging and supply chain service solutions in North America, designing, printing, and fulfilling graphic packaging, display and merchandising solutions for over 1,800 brands, both in-store and online.

Our ORBIS business believes there is a better way to optimize today’s supply chains, with reusable packaging products and services. Reusable containers, pallets, dunnage, bulk systems and metal racks improve the flow product all along the supply chain to reduce costs, enhance profitability and add sustainability.

Our products and services are used by global, name-brand companies in the food, beverage, health and beauty, over-the-counter pharmaceutical, industrial, automotive, and electronics industries.

Come build an exciting, rewarding career with us, where you’ll have opportunities to grow.

The possibilities are endless. The power is yours!

Menasha Corporation and its subsidiaries and affiliates are equal opportunity employers. All qualified applicants will be provided with equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or genetic information.