Executive Assistant cum Daily Compliance Officer

Key Responsibilities

Executive Support

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Act as the primary point of contact between the CEO/Director, internal teams, and external stakeholders.

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Manage the CEO’s calendar, schedule meetings, appointments, and set reminders.

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Coordinate meetings, prepare agendas, record Minutes of Meeting (MOM), and ensure timely follow-ups/ Board meetings.

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Arrange travel bookings include flights, accommodation, and related logistics.

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Maintain confidential records, documents, and correspondence.

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Prepare presentations, reports, and official communications as required.

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Ensure effective coordination between departments and senior management.

Operational & Compliance Responsibilities

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Extract daily compliance and operational reports from Anacity and circulate them to respective stakeholders for further action.

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Monitor follow-ups and ensure closure of pending tasks.

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Oversee basic operational coordination between Operations, Administration, and Facility Management teams.

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Track overdue and upcoming maintenance activities.

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Ensure timely escalation of critical issues to management.

Daily Reporting & Compliance Tasks (Anacity System)

The role requires extracting and distributing reports related to:

1.

JOP Compliance Tracking

2.

Other Authorities Complaints

3.

Anacity Helpdesk – Complaint Box

4.

Anacity Helpdesk – Request Box

5.

Anacity Helpdesk – Move In/Out

6.

Anacity Helpdesk – Incident Reporting

7.

Anacity Tendering – Purchase Request (PR)

8.

Anacity Tendering – Request for Quotation (RFQ)

9.

Anacity Tendering – Purchase Order (PO)

10.

Anacity Maintenance Calendar – Overdue & Upcoming Items

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month