Executive Assistant (EA) to the Director

Job Title: Executive Assistant / Personal Assistant to Director

Location: Dubai
Salary Range: AED 15,000 per month

Role Overview

We are seeking a highly organized and dependable Executive Assistant / Personal Assistant to support the Director in managing both professional and personal responsibilities.

This role requires someone who can ensure smooth day-to-day operations, strong coordination, and efficient time management, while maintaining complete confidentiality and professionalism.

Key Responsibilities

1. Executive & Administrative Support

• Manage the Director’s calendar, meetings, and appointments
• Coordinate travel arrangements including flights, hotels, and itineraries
• Handle emails, calls, and correspondence on behalf of the Director
• Prepare meeting agendas, MOMs, and follow-ups

2. Personal Assistance

• Assist with personal scheduling, errands, and lifestyle management
• Coordinate with household staff, vendors, and service providers
• Manage personal travel, reservations, and events

3. Coordination & Communication

• Act as a point of contact between the Director and internal/external stakeholders
• Ensure seamless communication across teams
• Track and follow up on key tasks and deadlines

4. Documentation & Organization

• Maintain organized records, files, and confidential documents
• Prepare reports, presentations, and basic MIS when required
• Ensure smooth documentation and filing systems

5. Confidentiality & Discretion

• Handle sensitive personal and business information with utmost confidentiality
• Maintain professionalism and trust in all interactions

Key Requirements

• 3–6 years of experience as an EA/PA supporting senior leadership
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Excel, PowerPoint, Outlook)
• Presentable, proactive, and detail-oriented
• Prior experience in Dubai/UAE will be an advantage

What We’re Looking For

• High level of reliability and ownership
• Ability to anticipate needs and solve problems proactively
• Strong sense of discretion and professionalism