Executive Assistant (Female)

Abu Dhabi, United Arab Emirates Posted on 01/16/2025

We are seeking an experienced and bilingual (Arabic and English) Executive Assistant to provide comprehensive administrative and organizational support to the CFO. The role requires exceptional coordination skills, extensive travel flexibility, and the ability to liaise effectively with diverse stakeholders.

The ideal candidate will ensure seamless management of the CFO's schedule, travel arrangements, and key tasks while maintaining a high level of professionalism and discretion.

Principal Accountabilities

• Administrative Support: Manage the CFO's calendar, appointments, and correspondence to ensure efficient daily operations.
• Travel Coordination: Plan and arrange domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Documentation Management: Prepare, translate, and review documents, presentations, and reports in Arabic and English.
• Meeting Coordination: Organize and manage meetings, record detailed minutes, and follow up on action items to ensure timely execution.
• Act as the primary contact between the CFO and internal/external stakeholders to facilitate effective communication.
• Event Planning: Assist in organizing business events, conferences, and professional engagements.
• Travel Accompaniment: Accompany the CFO on business trips to provide on-site support and handle logistics.
• Confidentiality: Manage sensitive and confidential information with the utmost discretion.

Requirements

• Education: Bachelor's degree in Business Administration, Management, or a related field.
• Experience: 3-5 years of experience as a Personal Assistant or Executive Assistant, ideally supporting C-level executives. Proven expertise in managing international travel and visa processes.
• Skills: Fluency in Arabic and English (written and spoken); Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Excellent organizational, communication, and interpersonal skills; Ability to work under pressure and thrive in a fast-paced environment; High level of discretion and confidentiality.