Executive Assistant Human Resources

We are seeking a sharp, proactive, and people-oriented Executive Assistant & HR Coordinator. In this dual-role, you will be the central force ensuring our executive's effectiveness and supporting the employee lifecycle from onboarding to offboarding. The ideal candidate is exceptionally organized, a masterful communicator, discreet with sensitive information, and passionate about fostering a positive work environment.

Key Responsibilities

Executive Assistant (Primary Focus - 60-70%)

• Complex Calendar & Schedule Management: Proactively manage the executive’s calendar, including scheduling meetings, appointments, and travel (domestic & international) with a keen sense of priority and context.
• Communication Hub: Serve as the primary point of contact for the executive, screening and prioritizing communications. Draft, proofread, and prepare correspondence, reports, and presentations.
• Meeting & Event Coordination: Organize and prepare for meetings, including agenda creation, material distribution, minute-taking, and follow-up on action items. Coordinate company events, board meetings, and team offsites.
• Project Management Support: Provide high-level support on key projects, tracking milestones, deadlines, and ensuring the executive is prepared for all commitments.
• Confidentiality & Discretion: Handle sensitive and confidential information with the utmost integrity and professionalism.

Human Resources Coordination (Secondary Focus - 30-40%)

• Recruitment & Onboarding: Coordinate the full-cycle recruitment process—posting jobs, screening resumes, scheduling interviews, conducting reference checks, and sending offer letters. Manage a seamless new hire onboarding experience, including paperwork, orientation, and system setup.
• HR Administration: Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System). Process employee status changes, promotions, and departures.
• Benefits & Payroll Support: Serve as a first point of contact for employee questions regarding benefits and policies. Assist with benefits enrollment and act as a liaison with providers. Support the payroll process by providing accurate data.
• Culture & Engagement: Help foster a positive company culture by assisting with employee engagement initiatives, recognition programs, and team-building activities.
• Compliance: Assist in ensuring compliance with federal, state, and local employment laws and regulations. Help maintain the employee handbook.

Qualifications & Skills

Required:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
• At least 1-2 years of hands-on experience with HR administrative tasks (onboarding, recruitment coordination, HRIS management).
• Impeccable organizational and time-management skills with the ability to prioritize multiple tasks seamlessly.
• Expert-level written and verbal communication skills.
• High degree of proficiency with G Suite (Gmail, Calendar, Docs, Sheets) or Microsoft Office Suite.
• Demonstrated ability to handle confidential information with discretion.
• Proactive, resourceful, and solutions-oriented mindset.