Executive Assistant I (Director of Public Safety)

Salary: $60,502 - $90,766

Position Grade: 213G

Department: Director of Public Safety’s Office

Job Type: Full-Time (Permanent)

Examination Number: EX1728

Location: Downtown - St. Louis, MO

Incumbents in this position are responsible for analyzing the Department of Public Safety operations, policies, procedures and issues and advising the department/division head. Duties include developing program, policy and procedure recommendations, assisting the Director of Public Safety in implementing changes and representing them with a variety of governmental, business and community groups.

Essential Functions and Responsibilities:

• Coordinates and manages executive-level communications for the Director of Public Safety, including drafting detailed reports, official correspondence, and high-quality presentations.
• Serves as primary liaison between leadership, staff, and external agencies to ensure timely information flow, unified messaging, and positive stakeholder relations.
• Organizes and maintains department schedules, prepares agendas, coordinates logistics, and tracks follow-up actions for high-priority meetings.
• Supports policy and procedure implementation by translating complex requirements into clear, actionable guidance for staff.
• Assists in the planning and execution of special projects, public safety initiatives, and community engagement efforts, ensuring accuracy, professionalism, and alignment with departmental goals.
• Drafts, reviews, and edits correspondence on behalf of the Director.
• Prepares meeting materials, presentations, and supporting documents for the Director.
• Serves as a liaison with Commissioners and divisions within the Department of Public Safety.
• Gathers information and coordinates logistics to ensure meetings are productive and run smoothly.
• Attends meetings, documents key discussions, and follows up on action items.
• Ensures the Director and commissioners are fully prepared for meetings with relevant information and background materials.
• Assists in coordinating and managing special projects and departmental initiatives.
• Collaborates with staff and other departments to gather information and support project implementation and progress.
• Develops and presents reports on departmental and divisional activities, issues, and initiatives.
• Receives, investigates, and helps resolve complaints and inquiries.
• Prepares, assists with, and monitors contracts, agreements, and requests for proposals (RFPs).
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Data Utilization: Requires the ability to perform mid to upper-level data analysis including the ability to coordinate, strategize, systemize and correlate, using discretion in determining time, place and/or sequence of operations within an organizational framework. Requires the ability to implement decisions based on such data, and oversee the execution of these decisions.
• Human Interaction: Requires the ability to persuade, convince, influence, train and monitor, in favor of a desired outcome.
• Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as computer terminal, telephone, calculator, photocopier, fax machine and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a variety of reference, descriptive and advisory data and information such as financial statements, budgets, contracts, bid specifications, press releases, city charter, ordinances, statutes, various policies, master plans, program reports, procedures, guidelines and non-routine correspondence.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; calculate percentage and decimals; develop and interpret descriptive and inferential statistical reports.
• Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions involving planning and directing of interrelated activities or multiple departments. Ability to deal with several concrete and abstract variables in working out approaches to major problems.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs.
• Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
• Physical Requirements: None.
• Sensory Requirements: Requires the ability to recognize and identify individual characteristics of shapes to clearly distinguish objects and sounds to communicate with others. Ability to sustain prolonged visual concentration.

A Bachelor’s degree in Business or Public Administration, social sciences, or a related field; plus three years of experience providing support and strategic advice to senior management or executive leadership. OR an equivalent combination of education, training, and experience.

Qualifying experience must include analyzing, developing and recommending programs, policies and procedures and advising the department head or chief executive officer on management and policy issues.

Preferences: Three or more years of budgeting experience. Two or more years of experience managing programs, projects, or organizational initiatives.

License: Must possess and maintain a valid driver's license while employed by the City of St. Louis. Must possess a valid driver's license at the time of filing application and be able to present it upon request. Please note type of license, number, class and expiration date on the Employment Application. Only qualified applicants who provide proof of a valid driver’s license will be considered for this position.

Scoring Components and Their Weights
Experience and Training: 100%
Subject to:
Background Investigation: Pass/Fail
Medical Examination: Pass/Fail

Documentation of Academic Credentials must be Submitted Upon Request

When completing the Employment History and the Educational/Training History sections of the Employment Application, please be as thorough as possible when describing your education, training and experience relating to this position. Applicants will only receive credit for their experience, training and education as shown on the application. Resumes will not be accepted as a substitute to a fully completed application. Incomplete applications will not be considered.

Veterans Preference Points

To be eligible for veteran's preference points, the applicant must submit a copy of their DD 214 Certificate of Release or Discharge from Active Duty with the Employment Application or upon request. The Director of Personnel may, in their discretion, accept alternate documentation.

City Residence Preference Points

City residents who pass an examination for a position in the classified service and do not receive any other preference will receive a five (5) point preference on a scale of 100 points on the exam. An additional one (1) point shall be added to the passing score of City residents who receive any other preference on a scale of 100 points. City residents must have resided in the City for at least one (1) year at the time of filing their application to be eligible for the preference points.

Accommodations

If assistance with the job application is necessary based on a physical impairment, mental impairment, or otherwise, they should reach out to the Office on the Disabled with contact information. This office will not disclose any information that an applicant or employee has a disability or has discussed possible accommodations without the applicant's or employee's prior consent.