Executive Assistant II - Cardiovascular Services (Full-Time, Day Shift, 40 Hours)

I. JOB SUMMARY:

• Responsible for providing administrative and clerical support to the executive officer; duties are generally more complex in nature and involve access to confidential information.
• Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.

II. TYPICAL PHYSICAL DEMANDS:
A. ESSENTIAL FUNCTIONS:

• Finger dexterity. Seeing. Hearing. Speaking.

B. MANUAL MATERIAL HANDLING:

• Infrequent: N/A
• Occasional: Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.
• Frequent: N/A
• Constant: N/A

C. NON-MANUAL MATERIAL HANDLING:

• Infrequent: N/A
• Occasional: Stand. Stoop/Bend. Climb: Stairs/Ladder. Reach: shoulder level. Reach: above head. Gripping.
• Frequent: Sit. Walk.
• Constant: N/A

III. TYPICAL WORKING CONDITIONS:

• Not substantially subjected to adverse environmental conditions.

IV. MINIMUM QUALIFICATIONS:
A. EDUCATION:

• Associate's degree or business school graduate; or two (2) years of administrative experience may be substituted for the degree.

B. CERTIFICATION AND LICENSURE:

• No certification and/or licensure requirement.

C. EXPERIENCE:

• In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
• Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
• Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
• Supervisory experience preferred.
• Experience to demonstrate the following:

o Proficiency to use Outlook, MS Word, Excel, and PowerPoint.
o Effectively communicates both orally and in writing.
o Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.
o Ability to work under high levels of confidentiality, tact and diplomacy.