Executive Assistant (Immediate Joiner)

Since 2012, Khazna has become the leading wholesale data center provider in the Middle East and North Africa , delivering reliable and scalable infrastructure to support the region’s growing digital ecosystem.

We are seeking an Executive Assistant to join us and serve as a dedicated strategic partner and administrative lead for a senior executive. The primary goal is to maximize the executive’s efficiency by managing complex operational tasks, streamlining communications and overseeing specialized projects. The EA acts as a high-level liaison between the executive and internal/external stakeholders, ensuring that the office runs seamlessly and strategic priorities are met.

KEY ACCOUNTABILITIES:

Complex Calendar & Schedule Management

• Strategic Scheduling: Own the executive’s calendar, resolving conflicts and prioritizing meetings based on business needs.
• Gatekeeping: Serve as the primary point of contact, managing the executive’s time and access.
• Travel Logistics: Plan and book all travel, including transport, lodging, and detailed itineraries.

Communication & Liaison

• Writing & Editing: Draft and polish emails, memos, and announcements on behalf of the executive.
• Bridge-Building: Act as a link between the executive and their team to ensure instructions are clear and tasks are tracked.
• Meeting Support: Set agendas, take minutes, and follow up on action items to ensure goals are met.

Projects & Information

• Project Tracking: Support special projects by managing deadlines and coordinating with other departments.
• Discretion: Handle confidential business and personnel information with total privacy.

QUALIFICATIONS & COMPETENCIES:

• 5+ years of experience providing support at the executive level (C-suite, VP, or Senior Director).
• Bachelor’s degree preferred, or equivalent professional experience.
• Expert proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Proactive Anticipation: The ability to stay two steps ahead, identifying potential issues and solving them before they reach the executive.
• Exceptional Communication: Strong verbal and written skills with the ability to interact confidently with all levels of the organization.
• Adaptability: Comfort working in a fast-paced environment with shifting priorities and high-pressure deadlines.
• Professional Judgment: The ability to make independent decisions regarding the executive's time and resources with minimal supervision.