Executive Assistant (Intern)

<Overview>
Join our dynamic team as an Executive Assistant (Intern) and gain invaluable experience supporting high-level executives in a fast-paced, professional environment. This student internship offers a unique opportunity to develop essential administrative skills, enhance your organizational talents, and learn the ins and outs of office management. You will play a vital role in ensuring smooth daily operations while gaining insight into project coordination, event planning, and executive support functions. If you’re eager to grow your career in administration and thrive in a collaborative setting, this position is perfect for you!

<Pay>

This is a student internship for class credits with potential for paid bonuses and permanent job placement.

<Benefits>

Housing assistance, access to company vehicle, corporate spending account, paid travel, & negotiated discounts at retailers and service providers globally!

<Responsibilities>

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools like Google Workspace.
• Assist with event planning and logistics for company meetings, seminars, or team-building activities, ensuring all details are handled efficiently.
• Handle phone etiquette professionally while managing multi-line phone systems and screening calls for executives.
• Support office management tasks such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized records.
• Prepare documents through proofreading and transcription to ensure accuracy and clarity for reports, presentations, or correspondence.
• Facilitate project coordination by tracking deadlines, updating project files, and assisting with administrative tasks related to ongoing initiatives.
• Manage office supplies inventory and perform clerical duties like filing, photocopying, and front desk reception to maintain a welcoming environment.

<Experience>

• Prior administrative or office experience is highly preferred; personal assistant experience is a plus.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Excellent typing speed and accuracy for transcription and document preparation tasks.
• Knowledge of office management procedures including filing systems, customer service standards, and multi-line phone systems.
• Experience with bookkeeping software such as QuickBooks or similar platforms is advantageous.
• Exceptional communication skills with professional phone etiquette and the ability to proofread documents meticulously. This paid internship is designed to empower motivated individuals eager to develop their administrative expertise while supporting executive leadership. If you’re organized, proactive, and ready to contribute your skills in a vibrant work environment, we encourage you to apply!

Pay: Up to $10,000.00 per month

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Professional development assistance
• Referral program

Work Location: Hybrid remote in Orlando, FL 32801