Executive Assistant for Finance

The Old Bridge Public Library seeks an enthusiastic, detailed-oriented Executive Assistant to join our Administrative team. The successful candidate should demonstrate superb clerical, financial, and internal / external customer service skills.

Responsibilities:

· Prepares Trustee packages for the monthly Library Board meetings.

· Communicates with vendors and maintains correspondence.

· Orders office supplies and other materials and maintains supply area.

· Operates and troubleshoots a variety of office equipment.

· Operates office computers using a variety of software packages.

· Assists the Director in developing budgets.

· Maintains the Library’s accounting system.

· Maintains all accounts payable and receivable vouchers and ensures timely payment of all bills.

· Ensures the Library is following federal, state and local regulations regarding financial requirements and spending laws.

· Prepares bank deposits, withdrawals, transfers and other banking transactions.

· Reconciles bank statements.

· Prepares financial reports for the Director and Library Board.

· Maintains the petty cash account.

· Confers with the Library Board’s auditor and attorney as directed.

· Represents Library Administration when dealing with vendors.

· May interact with patrons wishing to speak to an administrator in the absence of the Library Director.

· Interacts with other Township departments on behalf of the Library, as needed.

· Performs other duties as assigned.

Qualifications/Requirements:

· Must have computer skills in word processing and accounting software.

· Strong knowledge of QuickBooks is required.

· Must have experience purchasing.

· Working with a municipal budget process or library is preferred.

· Possesses the ability to exercise sound judgment and to communicate effectively with other employees, vendors, staff and the general public.

· Must possess a driver’s license valid in New Jersey and the ability to travel as assigned.

· High school diploma required. College degree preferred.

This salaried, full-time position is for 35 hours weekly. Salary rage is $61,800 to $71,720. Library employees contribute to the pension system. Generous paid holiday, vacation, and sick leave apply. For more information about the library and an employment application, please visit our website at: www.oldbridgelibrary.org.

Please submit a letter of interest and resume to:

Executive Assistant for Personnel, Linda Reynolds, lreynolds@oldbridgelibrary.org or mail to:

Executive Assistant for Personnel

Old Bridge Public Library

1 Old Bridge Plaza, Municipal Center

Old Bridge, NJ 08857

Library employment application can be found here: https://oldbridgelibrary.org/wp-content/uploads/2024/09/obpl-employment-application.pdf

No phone calls

The closing date for applications is March 6, 2026

Pay: $61,800.00 - $71,720.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person