Executive Assistant, Investment (Americas-New York)

Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025. 

Our Purpose “ So Every Generation Prospers ” guides us to make a difference for today’s and future generations.

Operating on commercial principles, we seek to deliver sustainable returns over the long term.

We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.

For more information on Temasek, please visit www.temasek.com.sg

For Temasek Review 2025, please visit www.temasekreview.com.sg

For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025 ;

Job Details

Working arrangement : Hybrid (4 days in the office, 1 day remote)

Salary Range : $100,000 - $130,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)

Responsibilities

Executive Support:

• Full diary management for senior professionals (e.g.  meetings, conference call, and video conferences both internally and externally)
• Arranging international and domestic travel (flights, hotels, cars, etc.)
• Preparation and set up for external meetings in conference rooms
• Completing corporate card and out of pocket expenses for professionals 

Assist in Office Management

• Point of contact for building management team; responsible for raising issues and arranging building repairs with them when necessary, and for finance matters for suppliers 
• Ensure the smooth running of office: reception duties, kitchen, cleaning staff, security, building maintenance, post 
• Supplier onboarding, purchase order management and manage supplier invoice payments
• Manage seating throughout the office including for overseas visitors
• Responsible for finding effective and speedy solutions when issues arise
• Point person for new joiner; provide guidance on policies/procedures and liaising with IT on set-up
• Order and maintain sufficient stock levels of kitchen, meeting room, and office supplies 
• Negotiate best terms in new contracts and renewals (insurance policies, supplier contracts, etc.)
• Organize socials, meetings and events (e.g. book venues, organize catering, meeting room set-up/clean-up)

Requirements

• 3 to 5 years of office manager/ administrative assistant experience, ideally within Financial Services industry
• Preferably a Bachelor's degree
• Experience working for a global team and working across different time zones
• Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
• Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
• Able to work in a fast-paced environment
• Excellent communication skills at all levels
• Ability to handle multiple tasks and competing priorities, often with tight deadlines
• Knowledge of Workday for processing expenses is a plus
• Applicants must be authorized to work in the United States without sponsorship