Executive Assistant- Law Firm

Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional organizational skills and the ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle sensitive information with discretion and maintain a high level of professionalism in all interactions.

Responsibilities

• Provide executive administrative support, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and project coordination to ensure successful execution of company initiatives.
• Manage office operations, including filing, data entry, and maintaining an organized workspace.
• Handle phone etiquette with professionalism, managing multi-line phone systems and responding to inquiries promptly.
• Utilize Microsoft Office Suite and Google Workspace for document preparation, proofreading, transcription, and data management.
• Perform bookkeeping tasks using QuickBooks and maintain accurate financial records as needed.
• Support customer service efforts by addressing client inquiries and providing assistance as required.
• Maintain confidentiality while handling sensitive documents and information using tools like DocuSign for secure signatures.

Requirements

• Proven administrative experience with a strong background in office management and clerical duties.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong typing skills with attention to detail for accurate data entry and documentation.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience in event planning, project coordination, or personal assistant roles is highly desirable.
• Familiarity with bookkeeping practices and financial software such as QuickBooks is a plus.
• Strong communication skills with an emphasis on phone etiquette and customer service excellence.
• Ability to work independently while being a collaborative team player who supports executive leadership effectively. If you are motivated by challenges and eager to contribute to our dynamic team as an Executive Assistant, we encourage you to apply!

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person