Executive Assistant Manager-Facilities Management

We are looking for a highly capable and hands-on Facilities Management Assistant to support our operations team. The ideal candidate will possess strong technical aptitude, exceptional organizational skills, and a proven ability to manage critical maintenance documentation. A valid UAE driving license is mandatory.

Key Responsibilities

Technical Reporting & Documentation (Core Focus)

• Crucially responsible for generating and analyzing Planned Preventative Maintenance (PPM) reports from the CAFM system (Maximo/Concept Evolution), ensuring scheduling compliance and tracking performance metrics.
• Compile comprehensive overall building maintenance reports, summarizing all reactive and preventative work completed, service contract status, and key performance indicators.
• Maintain meticulous records and documentation for all completed work orders, asset histories, and compliance inspections.

Maintenance Execution & Problem Solving

• Serve as the first responder to on-site issues, demonstrating the ability to diagnose and fix basic operational issues across building systems (HVAC, minor electrical/plumbing faults) before escalation.
• Coordinate and escort technicians/contractors, ensuring work is completed safely, to standard, and with minimum disruption.
• Must possess a valid UAE Driving License to facilitate rapid response and travel between sites as required.

Compliance & Administrative Support

• Provide essential support to the Facilities Manager in ensuring full regulatory compliance with Dubai Civil Defence, DEWA, and other relevant UAE authorities.
• Manage and track all incoming service requests via the CAFM system, ensuring timely assignment and resolution.
• Assist in vendor coordination, procurement paperwork, and tracking service delivery against SLAs.

Required Qualifications & Experience

• Experience: Minimum 2-4 years of hands-on technical or facilities coordination experience, preferably within the UAE.
• Mandatory: Valid UAE Driving License.
• Technical Skills: Proven ability to read and understand technical reports.
• Core Competencies: Demonstrated ability to diagnose and implement fixes for general building maintenance issues.
• Education: Diploma or Bachelor’s degree in a relevant technical or mechanical engineering field is preferred.
• Language: Fluency in English is required.

Key Competencies

• PPM Reporting & Analysis
• Technical Problem-Solving (Hands-on)
• Driving & Site Mobility
• Maintenance Documentation & Records Management

Job Types: Full-time, Permanent

Pay: AED3,500.00 - AED5,000.00 per month

Application Question(s):

• Immediate Join?

Experience:

• Facilities Management- C Level: 4 years (Required)

License/Certification:

• UAE Driving License (Required)