Executive Assistant - Nasdaq Listings

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

Our people make all the difference in our success.

Nasdaq (Nasdaq:NDAQ) is a leading global provider of trading, clearing, exchange technology, listing, information and public company services. Through its diverse portfolio of solutions, Nasdaq enables customers to plan, optimize and execute their business vision with confidence, using proven technologies that provide transparency and insight for navigating today's global capital markets. As the creator of the world's first electronic stock market, its technology powers more than 100 marketplaces in 50 countries, and 1 in 10 of the world's securities transactions. Nasdaq is home to approximately 4,000 total listings with a market value of approximately $15 trillion. To learn more, visit: http://www.nasdaq.com

The Team

Provide Executive Assistance support to two Executives within the Global Listings Team.

Business Unit

Nasdaq’s Capital Access Platforms division serving more than 10,000 corporate clients and 5,000 clients within the investment management ecosystem, Nasdaq occupies a strategic position at the intersection of corporate entities and investment managers. This division is designed to guide clients through the complexities of the modern financial landscape, leveraging the combined expertise of its listings, advisory, data, index, and analytics teams.

Your Role And Responsibilities

• Identify, enhance and follow specific processes and procedures to maximize the efficiencies of the business. Ensure the correct functioning of facilities, office and / or business support services. Provide administrative support to SVPs and their teams as requested.
• Provide primary administrative support for two senior executives and backup for other executive administrative assistants as needed.
• Maintain executive, customer and employee confidence and protects operations by keeping information confidential.
• Read, research, and route correspondence for executives and prepare draft letters/e-mails and correspondence.
• Maintain hectic appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel.
• Welcome guests and customers by greeting them, in person or on the telephone.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  
  

You will need the following skills and experience :

• Education Required: Bachelor’s degree
• Experience Required: At least 2 years’ experience providing support to Business Head(s) within a global organization
• Exceptional communication, project management, and organizational skills
• Efficient in business software and business systems processes and approvals
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Thrives in a fast-paced environment and has excellent problem-solving skills
• Strong communication skills
  
  

This position is located in New York, and offers the opportunity for a hybrid work environment ( at least 4 days a week in office ), providing flexibility and accessibility for qualified candidates.

And it would be great if you have experience with:

• Excellent MS Outlook skills, including complex diary management
• Conversational Mandarin would be a bonus
  
  

Come as You Are

Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

What We Offer

We’re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq’s overall success.

The base pay range for this role is $55,000 - $75,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.

Nasdaq’s programs and rewards are intended to allow our employees to:

• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities
  
  

For more information, visit Nasdaq Benefits & Rewards Career page .