Executive Assistant of Founder/CEO

About the Company:
Looking for an integrated Health Ecosystem, connecting health service users to the health service provider and organizations paying for it.

Role Overview – Executive Assistant of Founder/CEO

Job Descriptions:
This is not a routine administrative role. The Executive Assistant will work closely with the Founder & CEO to ensure meetings, discussions, and strategic initiatives are translated into clear execution. The role requires strong ownership, proactive coordination, and the ability to manage follow-ups across teams and time zones in a fast-paced startup environment.

Responsibilities:
Strategic Coordination

• Manage and optimize the CEOs calendar across multiple time zones.
• Coordinate meetings and communications across Singapore, UAE, US, and Pakistan.
• Prepare structured briefs and context summaries before key meetings.
• Maintain strict confidentiality on sensitive business matters.

Execution & Follow-Up

• Attend online and in-person meetings.
• Take clear, structured meeting notes.
• Convert discussions into actionable task lists with defined owners and deadlines.
• Ensure no task leakage by tracking follow-ups rigorously.
• Provide the CEO with concise execution updates and briefings.

Operational Alignment

• Coordinate across technology, finance, operations, and growth teams.
• Track KPIs and strategic initiatives across departments.
• Facilitate alignment and proactively address execution gaps.
• Conduct follow-up meetings on behalf of the CEO when required.

Requirements:

• Bachelors degree in Business, Management, or a related field
• 2–4 years of experience in an Executive Assistant, Operations, or Coordination role (startup experience preferred)
• Strong ability to convert meetings and discussions into clear action plans, task lists, and follow-ups
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Comfortable coordinating across multiple time zones and global teams
• Proficient in digital collaboration tools and AI productivity tools
• High level of professionalism, discretion, and confidentiality
• Ability to work independently, prioritize tasks, and manage multiple responsibilities in a fast-paced environment
• Strong attention to detail and execution mindset

Other Details:
Experience: 2 - 4 years
Location: Karachi (On-site)
Working Days: Monday - Friday
Timing: 10 AM - 6 PM
Benefits:
-Medical - Health Insurance
-performance based incentives

Work Location: In person