Executive Assistant Office Manager

Company Description

King C Steel Works, based in Brooklyn, New York, is a leading structural fabricator committed to delivering exceptional client experiences. The company emphasizes building strong relationships through a commitment to quality, reliability, and expertise in every project. With a strong focus on excellence, King C Steel Works prioritizes trust and confidence from bid to project completion. By continually upholding high standards, the company ensures the growth and ongoing success of its operations.

Role Description

This is a full-time, on-site role for an Executive Assistant Office Manager based in Brooklyn, NY. The role involves a mix of administrative assistance, office management, and customer service tasks. Responsibilities include managing office operations, maintaining office equipment, supporting executives with scheduling and tasks, and serving as a primary point of contact for communication and customer relations. Additional duties may include managing documentation, ensuring an organized workspace, and contributing to the efficient functioning of the office.

Qualifications

• Strong Communication and Customer Service skills to maintain positive relationships and handle inquiries effectively.
• Proficiency in Administrative Assistance and Office Administration tasks, including scheduling, documentation, and maintaining records.
• Knowledge and experience in managing Office Equipment and ensuring the day-to-day smooth operation of office facilities.
• Exceptional organizational, problem-solving, and multitasking abilities.
• Proficiency in relevant office software such as Microsoft Office Suite or similar tools.
• Prior experience in a similar role is preferred.
•  3–5+ years of administrative or office management experience

• Experience working in construction, structural steel, or contracting environments

• Strong communication and organizational skills

• Ability to manage multiple priorities and support leadership operations

Key responsibilities include:

• Executive and administrative support for company leadership

• Managing calendars, scheduling meetings, and coordinating accountability and production meetings

• Organizing and tracking legal matters , including lawsuits, hearings, judgments, and related documentation

• Coordinating Certificates of Insurance (COIs) for projects

• Tracking and updating bids and following up with general contractors

• Maintaining and organizing project binders and documentation

• Supporting hiring and HR coordination — scheduling interviews, following up with applicants, maintaining applicant records, and outreach to colleges for internship opportunities

• Contacting employees regarding attendance if they are late or absent

• Updating applicant and project information in internal systems (ClickUp or similar)

• Supporting marketing and outreach efforts , including cold calling GCs, website updates, and social media updates

• Managing incoming calls and directing them to the appropriate departments

• Organizing company server files and physical office records

• Submitting office supplies orders to accounting and coordinating general office needs

• Handling administrative research tasks such as vendor searches, equipment service providers, pricing comparisons, and operational support tasks

• Supporting communication and coordination between leadership, accounting, and operations

We’re looking for someone who is highly organized, proactive, and comfortable working in a fast-paced construction environment with multiple moving parts.