Executive Assistant Office Manager

Financial services firm is seeking a polished and proactive Executive Assistant & Office Manager to support a team and ensure smooth day-to-day office operations. This is a hybrid, full-time position best suited for a detail-oriented professional who has experience supporting senior leadership in the finance sector.

Hybrid schedule: 3 days onsite, 2 days remote

Hours: 9:00am–6:00pm

Salary range: 100k - 105k base + discretionary bonus

Responsibilities:

• Support senior leadership and manage office operations in a hybrid role blending executive assistance and office management responsibilities.
• Coordinate calendars, travel, and meetings for multiple executives, ensuring seamless scheduling and logistics.
• Serve as the primary liaison for internal teams and external contacts, maintaining discretion and professionalism.
• Plan and execute internal events, meetings, and team offsites with precision and creativity.
• Manage office equipment, supplies, and vendor relationships to ensure smooth daily operations.
• Collaborate with HR and Technology for onboarding and offboarding processes, including workstation setup and equipment management.
• Draft, edit, and format presentations and correspondence.
• Handle expense reports, invoice processing, and office budget management with accuracy and timeliness.

Qualifications:

• Bachelor’s degree in Arts or related field preferred.
• 5+ years of experience in executive assistance and office management roles.
• Proficiency in Salesforce and other office management tools.
• Strong organizational and multitasking skills to manage diverse responsibilities effectively.
• Excellent communication skills for liaising with internal and external stakeholders.
• Experience in event planning and execution, including logistics and creative aspects.
• Ability to maintain discretion and professionalism in handling sensitive information.