Executive Assistant/ Office Manager to CEO

Company Description

Gulf Cryo is a leading provider of industrial gas solutions, headquartered in Dubai, United Arab Emirates, with operations in 10 countries across the Middle East and Gulf. With over a decade of expertise, the company specializes in manufacturing and supplying industrial, medical, and specialty gases to industries such as healthcare, food & beverage, manufacturing, oil & gas, and electronics. Gulf Cryo's innovative solutions include oxygen for hospitals, hydrogen for clean fuels, and specialty gases for various manufacturing processes. The company is committed to supporting industrial advancements and addressing diverse market needs in the region.

The PMO / Executive Assistant to the CEO serves as the CEO's execution partner - driving follow-ups on key initiatives, managing cross-functional projects, supporting data-driven decision-making, and ensuring organizational priorities are translated into measurable outcomes. The role requires strong business acumen, analytical capability, stakeholder management skills, and the ability to operate with discretion and urgency.

Accountabilities: CEO Office & Strategic Support

• Act as a trusted partner to the CEO in managing business priorities.
• Translate strategic discussions into structured action plans.
• Track progress on key initiatives and ensure timely follow-ups.
• Prepare briefing notes, dashboards, and executive summaries.
• Represent the CEO in meetings when required and capture key action points.

Project Management & PMO Oversight

• Drive execution of CEO-led strategic initiatives across functions.
• Establish project timelines, milestones, and accountability frameworks.
• Conduct regular review meetings and track deliverables.
• Identify risks, bottlenecks, and elevate proactively.
• Maintain a central dashboard for key projects and KPIs.

Data Analysis & Reporting

• Analyze business performance data to generate insights.
• Develop structured presentations for Board / Management reviews.
• Build dashboards and management reports.
• Support budgeting, forecasting, and performance tracking.
• Convert raw data into actionable business recommendations.

Presentation & Communication Support

• Develop high-quality executive presentations.
• Prepare business cases and strategic proposals.
• Draft internal communications on behalf of the CEO when required.
• Ensure consistency and clarity in messaging.

Stakeholder Management

• Coordinate with senior leadership and department heads.
• Ensure alignment across functions on CEO priorities.
• Maintain strong relationships with internal and external stakeholders.
• Ensure follow-ups are executed with accountability.

Administrative Support (Secondary but Essential)

• Manage CEO calendar with strategic prioritization.
• Coordinate travel, meetings, and confidential documentation.
• Maintain strict confidentiality of sensitive information.

Core Competencies Functional Competencies

• Structured thinker
• Highly proactive
• Solution-oriented
• Assertive yet diplomatic
• Strong ownership mindset
• Comfortable challenging status quo respectfully
• Strong analytical and financial acumen
• Excellent project management skills
• Advanced proficiency in MS Excel & PowerPoint
• Ability to create executive-level presentations
• Strong business writing and communication skills
• High attention to detail
• Strong follow-up and execution mindset
• Ability to work under ambiguity and pressure
• High level of discretion and integrity

Education:

• MBA or equivalent preferred.

Experience

• 8-10 years of experience in: PMO, CEO Office, Business Analyst / Corporate Planning

Skills

• Strong analytical capability with advanced proficiency in MS Excel (pivot tables, data analysis, financial tracking).
• Advanced PowerPoint skills with ability to develop executive-level presentations and board-ready materials.
• Experience using project management tools.
• Working knowledge of dashboarding and reporting tools (e.g., Microsoft Power BI or equivalent).
• Understanding of KPI tracking, performance monitoring, and project governance frameworks.
• Ability to interpret financial and operational data and convert insights into actionable recommendations.
• Excellent written and verbal communication skills with executive presence.
• Strong stakeholder management and follow-up discipline across cross functional teams.

Languages

• Fluency in both English & Arabic languages.