Executive Assistant - Office Operations Coordinator - In Office and Remote

Executive Assistant / Office Operations Coordinator
On-Call Part-Time Hybrid Position

We are seeking a dependable, highly organized Executive Assistant / Office Operations Coordinator for an on-call, part-time hybrid role with primarily remote responsibilities and occasional in-office support. This position offers long-term growth potential and is ideal for someone who is proactive, detail-oriented, responsive, and capable of supporting executive, administrative, sales, and office operations needs.

Position Overview
This role will support daily business operations, including organizing paperwork, digital documents, schedules, workflows, social content, sales activity, and general business processing. The ideal candidate will be highly organized, professional in communication, and able to work independently while helping maintain structure, consistency, and efficiency across the business.

Core Responsibilities

• Organize paperwork, office files, digital documents, calendars, and workflows
• Support general executive and administrative needs
• Assist with business processing, follow-up, and operational coordination
• Respond professionally to inquiries, solicitations, emails, and other communications
• Support sales-related administration, tracking, lead follow-up, and coordination
• Help organize social content, communication materials, and internal business assets
• Maintain office purchasing orders, vendor coordination, and supply management
• Help maintain a clean, orderly, and professional office/workspace environment

Required Skills and Qualifications

• Strong organizational and time-management skills
• Strong written and verbal communication skills
• Experience with executive assistance, office coordination, administrative support, or similar responsibilities
• Sales support, business processing, or related experience
• Proficiency with Microsoft Office and general digital tools
• Familiarity with social media platforms and online communication
• Ability to work independently, stay responsive, and manage priorities with minimal supervision
• Dependable, detail-oriented, and capable of maintaining a professional and organized work environment

Preferred Qualifications

• Experience with document organization, CRM systems, workflow tools, or office systems
• General understanding of computers, software applications, and cloud-based business tools
• Experience supporting content organization, marketing coordination, or social media administration
• Strong discretion and professionalism when handling business information and communications

Candidate Requirements

• Must live within reasonable driving distance of the office, ideally approximately 15 to 30 miles from the location
• Must be available for occasional in-office responsibilities as needed
• Must submit a resume with application
• Must include LinkedIn profile and/or links to other relevant public professional or work-related social profiles with submission

Compensation
Pay Range: $22 to $28 per hour to start, based on experience

Application Instructions
To apply, please submit your resume along with your LinkedIn profile and/or links to other relevant public professional or work-related social profiles.

Location
Hybrid / Remote with occasional in-office work in Union, NJ

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Job Types: Part-time, Contract

Pay: From $22.00 per hour

Expected hours: 20.0 per week

Work Location: In person