Executive Assistant- Operation & Creative Assistant to Founder

What You'll Do:

• br>Creative & Sales Support:
• Assist with design presentations, mood boards, and sales proposals.
• Prepare client decks and social Media content using PowerPoint, Canva, or simple video editing tools.
• Capture occasional behind-the-scenes content for social media and personal branding of the senior management.
• Organize samples, track couriers, and coordinate with suppliers

Studio & Executive Support:

• Be the first point of contact, greet clients and prepare the meeting room (you know how to set the tone).
• Act as a liaison between the Founder, team, clients, and external partners.
• Set up calls, take minutes, write memos, and keep correspondence organized.
• Write emails and handle company inquiries and projects, assist with BOQs, Offers, proposals, LPOs, and reports.

Admin & Office Flow:

• Manage the Founders calendar and assist with travel arrangementsbr> Maintain records, databases, inventory and physical/digital filing systems.
• Handle shipments and deliveries with care.
• Track studio expenses and assist with light bookkeeping or Excel reports.
• Keep the office tidy, well-supplied, and running smoothly.
• Implement HR procedures to improve efficiency, assist with onboarding, keeping records, training coordination and Support a positive work atmosphere by helping organize team-building and social activities.
• Perform additional tasks to support the overall studio flow-whatever it takes. You believe small teams can do big things with the right energy