Executive Assistant & Operations Coordinator

About the Role

We are looking for a smart, young, and proactive Executive Assistant & Operations Coordinator to support senior management and handle day-to-day office, documentation, HR, and accounts-related tasks. This role is ideal for someone fast, organized, confident, and capable of managing multiple responsibilities with professionalism and efficiency.

Key Responsibilities1) Personal & Executive Assistance

• Act as the primary assistant to the Director/Manager
• Manage calendar, meetings, and follow-ups
• Handle emails, WhatsApp, and official communications
• Prepare reports, summaries, and presentations when required
• Coordinate travel, appointments, and scheduling

2) Office & Operations Management

• Oversee daily office operations and coordination
• Maintain organized filing systems (digital & physical)
• Ensure smooth internal communication between teams
• Handle vendor coordination and office supplies management
• Assist with administrative and operational tasks as needed

3) Documentation & Compliance

• Prepare and manage official documents, letters, and records
• Maintain confidential files and records professionally
• Assist with contracts, agreements, and official paperwork
• Ensure proper documentation and filing procedures

4) HR Responsibilities

• Assist with recruitment coordination and interviews
• Maintain employee records and attendance
• Help with onboarding of new staff
• Coordinate with management regarding HR-related matters

5) Accounts & Finance Support

• Assist with basic accounting documentation
• Maintain invoices, receipts, and expense records
• Coordinate with accountant/bookkeeper when required
• Prepare financial summaries when requested

Required Qualifications & Skills

• Female candidates preferred
• Age: Young professional (preferably 22–30 years old)
• Minimum 2 years of relevant experience in admin, operations, or executive assistance
• Excellent English communication skills (spoken & written)
• Fast learner, detail-oriented, and highly organized
• Strong computer skills (MS Office, Google Workspace, Email, WhatsApp)
• Presentable with a good personality and professional attitude
• Ability to multitask and work under pressure
• Trustworthy, discreet, and reliable

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month