Executive Assistant & Operations Partner, Office of CEO

About YASH Technologies

YASH Technologies is a global technology services and solutions provider, partnering with Fortune 1000 enterprises to drive business transformation through technology, data, and innovation. With nearly three decades of experience and a strong presence across North America, India, Europe, and the Middle East, YASH combines deep domain expertise with a people-first culture.

We are at an inflection point—focused on building a more disciplined, scalable, and high-performance global organization. This is an opportunity to join a company that is evolving its operating model, strengthening its go-to-market approach, and investing in the next phase of growth.

Role Overview

We are seeking a highly organized, proactive, and service-oriented Executive Assistant to support Mayuri Baheti within the Office of the CEO at YASH Technologies. This role operates across both business and personal priorities and requires a high level of discretion, judgment, and adaptability. The Executive Assistant will serve as a trusted partner, managing scheduling, travel, communications, and coordination to ensure priorities are executed seamlessly.

The position requires someone who is comfortable operating in a fast-moving, unstructured environment, and who enjoys solving problems, taking ownership, and driving tasks to completion with limited direction. While the role sits within YASH Technologies, it extends beyond a traditional corporate scope and includes supporting select responsibilities outside the company. This is a high-trust, high-visibility position with the opportunity to grow in scope over time, potentially expanding into broader support across the Office of the CEO and family-related initiatives.

Key Responsibilities

Executive Support

• Manage complex calendars and scheduling for senior leadership across multiple time zones
• Prepare meeting materials, agendas, and follow-up action items
• Assist with email coordination and professional correspondence
• Track priorities and ensure timely follow-through on key action items

Travel & Logistics

• Arrange domestic and international travel including flights, accommodations, and ground transportation
• Prepare detailed itineraries and ensure seamless logistics

Communication & Coordination

• Serve as a coordination point for internal and external stakeholders
• Ensure clear, timely, and professional communication on behalf of leadership

Problem Solving & Execution

• Own and execute complex, one-off tasks requiring research, judgement, and follow-through (e.g., resolving travel disruptions, reimbursements, vendor sourcing, logistics challenges)
• Operate effectively in ambiguous situations and drive tasks to completion without step-by-step guidance
• Proactively identify solutions rather than escalating problems

Event & Office Coordination

• Coordinate leadership meetings, firm outings, and company offsites
• Support day-to-day management of the Chicago offices, including vendors and facilities
• Assist with new office setup, sourcing vendors, and ensuring a high-quality office experience
• Source high-quality, tasteful, and on-trend options while remaining mindful of budget

Personal Administrative Support

• Provide personal assistant support as needed, including coordinating appointments, managing reservations, handling occasional errands, researching vendors, and supporting personal logistics
• Assist with personal and household-related projects (e.g., vendor sourcing, travel planning, coordination of services)

Special Projects

• Support ad hoc initiatives and strategic projects within the Office of the CEO such as assisting with hiring efforts including candidate scheduling, coordination, and communication, presentation creation, and research

Who You Are

• Highly organized and detail-oriented
• Proactive, resourceful, and solutions-oriented
• High emotional intelligence and strong judgement
• Personable and confident interacting with senior leaders and external stakeholders
• Comfortable handling both business and personal administrative responsibilities
• Adaptable and capable of managing shifting priorities in a fast-paced environment
• Interested in building a long-term role and growing with the position over time
• Team-player, collaborative, positive attitude, and a good sense of humor

Qualifications

• 5+ years of experience supporting c-suite executives, principals, family offices, or founders as an executive administrative assistant
• Bachelor’s degree preferred
• Must be highly literate in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Professional demeanor with refined interpersonal skills and a strong service orientation
• Ability to maintain composure and professionalism in a fast-paced, high-output, ambitious culture
• Outstanding organizational skills to ensure timeline execution of responsibilities
• Excellent written and verbal communication skills, with a focus on proofreading
• Strong interpersonal skills and a naturally service-oriented mindset
• Ability to seamlessly manage multiple tasks with potentially shifting priorities
• High level of professionalism, discretion, and integrity

Why Join YASH

YASH is a founder-led global organization entering an exciting phase of growth and transformation. We combine the scale of a global IT services company with the agility and entrepreneurial mindset of a business that is still actively being built. This role sits within the Office of the CEO, offering direct exposure to leadership and the opportunity to become a trusted partner supporting both business and personal priorities. For the right candidate, this position provides meaningful ownership, variety, and long-term growth.

Work Environment

This role is based in Chicago, Illinois, and requires local residency. The position operates in a hybrid work environment, with a mix of in-office presence and remote flexibility depending on scheduling and business needs. Given the nature of the role, occasional flexibility outside of standard business hours may be required.