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Executive Assistant P-12 Partnerships and Districtwide Scheduling

Primary Location:

3452 Spur 399, McKinney, Texas, 75069

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary:

Provide advanced administrative support for the vice president of academic operations, including coordination of the daily schedule of appointments, meetings, conferences (on and off campus) and travel arrangements. Take minutes when necessary. Prepare agenda and other documents and completes tasks assigned related to a variety of meetings. Participate in data analysis and planning pertaining to districtwide course scheduling.

Required Qualifications:

Essential Duties and Responsibilities

Answer inquiries and transmit instructions and recommendations on behalf of the vice president and in the absence of the vice president. Represent the vice president and the department in communications with administrators, faculty staff, students, public officials, and the community. Inform vice president and department staff of actions and recommendations on their behalf.
Prepare a wide variety of forms, documents and reports, including contracts, financial records and forms, state or county documents and reports, enrollment and scheduling reports, board and division meetings, conferences, and travel records; creates and maintains filing system as required by law; proofreads all work to ensure accuracy, etc.
Assist with preparation, revision, implementation, maintenance and monitoring of the division budget. Orders office supplies, equipment and services through appropriate purchasing system. Process numerous financial documents according to Business Office procedures.
Assist in planning, hosting, and supporting official events sponsored by the President's Office.
Use current systems to acquire needed information on students, faculty loads, facilities scheduling, and budget. Maintains confidentiality in all matters related to the executive's office, including organizational plans and human resources matters.
Open, sort and distribute mail and electronic communications as needed. Maintain filing system including correspondence and inventory records.
Serve as backup and assist districtwide executive assistants as needed.
Attend necessary training classes as required and seeks out those classes which add further support to the executive's office. Maintain the division website.
May supervise staff, other office personnel and/or student assistants including hiring, staffing and evaluating performance of assigned staff.
Maintain working knowledge of college policies and procedures and respond to emergency situations in a calm and professional manner.

Supplemental Functions

Perform other duties as assigned.
Perform all duties and maintains all standards in accordance with college policies, procedures and Core Values.

Knowledge, Skills, and Abilities

Knowledge of entry level accounting
Knowledge of Microsoft Word and Excel
Knowledge of college policies and procedures
Knowledge of Banner, Argos, WorkDay, and Ad Astra
Prioritization skills Research skills
Customer service skills
Proofreading skills
Organizational skills
Multi-tasking skills
Ability to pay attention to detail

Physical Demands, Working Conditions and Physical Effort
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements
Associate degree from an accredited institution.

Four (4) years of related experience.

Equivalency Language
An additional two (2) years of directly related experience may be substituted for the associate degree requirement.

**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College at its discretion to enable individuals with disabilities to perform essential functions.

Required & Preferred Qualifications (if applicable):

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***

Compensation Type:

Salary

Employment Type:

Full time

Hiring Minimum

$57,200.00

Hiring Maximum

$69,763.00

Compensation is determined based on experience.

**Application submission deadline is 12am of the date listed.**

04/02/2026

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.

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