Executive Assistant / Personal Accountant

Job Purpose

Reporting to the CEO, the purpose of the Personal Accounts Executive/Secretary is to manage and report on finance-related information for real estate properties situated locally and internationally. Administration of all accounting records, financial statements and other financial reports for Landlord in conformance with international accounting standards.

Duties and Responsibilities

Accounting responsibilities:

• Keeps financial records of property rental income and related expenditures.
• Prepare payment for all transactions relating to property expenses and other personal account.
• Acts as Real Estate Accountant for properties located locally and internationally.
• Communicating with various Property Managers, Leasing Coordinators, Facility Managers, Bankers and other contractors regarding all financial transactions
• Prepares and facilitates documentation on payment for all LL expenses by posting in the system and printing appropriate vouchers and cheques/bank transfer.
• Prepares and facilitates documentation of revenue relating to IT activities and management fees collectible from member/subsidiary companies by posting in the system and printing of Revenue Invoices.
• Implements appropriate control on receipt and disbursement transactions and reports to HOFA issues and suggestions towards its effective improvements.
• Monitors and reconciles Accounts Payables, Accounts Receivable, Cash in Bank accounts under LL.
• Monitors Fixed Assets transactions and records pertaining to depreciation.
• Prepares and generates from system appropriate financial statements as requested.
• Performs other intervening functions e.g. system administration, reviews of financial policies, filing of documents and other tasks that may be assigned.

Secretarial responsibilities:

• Ability to follow, interpret and explain instructions in a mature manner.
• Receives and screens telephone calls, take messages, schedule appointments for Line Manager; provides information to callers/visitors requiring knowledge of education sector’s services.
• Establishes and maintains office files, logs, indexes, control records, or other information concerning all work under the Line Managers control.
• Sorts, opens, and distributes incoming mail; handles and files incoming correspondence / documentation in relevant files.
• Maintains confidentiality of documents and information received.
• Keeps Line manager advised of issues that affect the smooth running of all education operations.
• Any other tasks, duties & responsibilities that may be added from time to time as relevant to business requirements.

Skills

• Financial Audit, Processing and Analysis
• Generating financial statements
• Accounts Payable and Accounts Receivables
• Bank Reconciliations
• Presentation of financial information to executive management
• Finance Software Proficiency in ISAMS, Sage, Peachtree
• Excellent MS Office Suite skills
• Strong interpersonal skills
• Analytical and problem-solving skills
• Effective verbal and written communications skills in English
• Advanced attention to detail skills

Language:

• High level of business English fluency

Specialized Training/ Knowledge Required

• Specialized courses in Accounting/Finance management will be added advantage
• Knowledge of Microsoft office and accounting software

Education & Qualifications

• Bachelor’s degree in accounting/finance from an accredited college or university
• Professional degree such as: CPA, ACCA, CA Inter, ICWA Inter preferred

Experience

• 5+ years of work experience in the field of finance, accounting and secretarial is required.

Job Types: Full-time, Permanent

Experience:

• Accounting: 5 years (Required)
• Executive Assistant/Secretarial: 3 years (Required)
• Sage Accounting Software: 3 years (Required)