Executive Assistant / Personal Accountant

Job Details

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Key Relationships

• Internal: All Staff
• External: Property Owners, Banking Institutions, Contractors, School Bodies
  
  

Duties and Responsibilities

Accounting Responsibilities

• Keeps financial records of property rental income and related expenditures.
• Prepare payment for all transactions relating to property expenses and other personal accounts.
• Acts as Real Estate Accountant for properties located locally and internationally.
• Communicating with various Property Managers, Leasing Coordinators, Facility Managers, Bankers and other contractors regarding all financial transactions.
• Prepares and facilitates documentation on payment for all LL expenses by posting in the system and printing appropriate vouchers and cheques/bank transfer.
• Prepares and facilitates documentation of revenue relating to IT activities and management fees collectible from member/subsidiary companies by posting in the system and printing of Revenue Invoices.
• Implements appropriate control on receipt and disbursement transactions and reports to HOFA issues and suggestions towards its effective improvements.
• Monitors and reconciles Accounts Payables, Accounts Receivable, Cash in Bank accounts under LL.
• Monitors Fixed Assets transactions and records pertaining to depreciation.
• Prepares and generates from system appropriate financial statements as requested.
• Performs other intervening functions e.g. system administration, reviews of financial policies, filing of documents and other tasks that may be assigned.
  
  

Secretarial Responsibilities

• Ability to follow, interpret and explain instructions in a mature manner.
• Receives and screens telephone calls, take messages, schedule appointments for Line Manager; provides information to callers/visitors requiring knowledge of education sector’s services.
• Establishes and maintains office files, logs, indexes, control records, or other information concerning all work under the Line Managers control.
• Sorts, opens, and distributes incoming mail; handles and files incoming correspondence / documentation in relevant files.
• Maintains confidentiality of documents and information received.
• Keeps Line manager advised of issues that affect the smooth running of all education operations.
• Any other tasks, duties & responsibilities that may be added from time to time as relevant to business requirements.
  
  

Skills

• Financial Audit, Processing and Analysis
• Generating financialstatements
• Accounts Payable and Accounts Receivables
• Bank Reconciliations
• Presentation of financial information to executive management
• Finance Software Proficiency in ISAMS, Sage, Peachtree
• Excellent MS Office Suite skills
• Strong interpersonalskills
• Analytical and problem-solving skills
• Effective verbal and written communications skills in English
• Advanced attention to detail skills.
  
  

Language

– High level of business English fluency

– Arabic will be an advantage

Specialized Training/ Knowledge Required

• Specialized courses in Accounting/Finance management will be added advantage
• Knowledge of Microsoft office and accounting software
  
  

Qualifications

• Bachelor’s degree in accounting/finance from an accredited college or university
• Professional degree such as: CPA, ACCA, CA Inter, ICWA Inter preferred
  
  

Experience

A minimum of 4 years’ work experience in the field of finance, accounting and secretarial work is required.

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