Executive Assistant - Personal Injury Law Firm (Part-Time to Full-Time)

Location: West End Richmond, Henrico County, VA
Employment Type: Part-time to Full-time, In-person
Hours: 25-40 hours per week (flexible based on candidate preference)
Salary: $23 - $30 per hour

About Us

Gray Broughton Injury Law is a fast-growing personal injury firm serving clients across Virginia. We don't just practice law — we fight for people whose lives have been turned upside down. Every case is important, and every result makes a difference. With 5 paralegals managing 250+ active cases and 4 attorneys expanding to 5 or more, we're building something bigger. If you want to be part of a team making a real impact (and have fun doing it), we want to talk to you.

Our Values

• Golden Rule: Treat others the way you want to be treated.
• Hard Working: Being a self-starter, proactive, reliable, and prioritizing what needs to be done.
• Detail Oriented: We're intentional, methodical, and take pride in the details — getting the small things right in everything we do.
• Unafraid: We don't shy away from challenges — we run toward them.
• Fun: We take care of the work and each other — without taking ourselves too seriously.
• Integrity: We do the right thing, no matter what — guided by honesty and what's best for our clients and team.

Position Overview

We're seeking an experienced Executive Assistant to provide high-level support to the firm's Owner and Managing Attorney. This flexible role can be structured as part-time (25-30 hours) or full-time (40 hours) based on your preference and availability. You'll play a key role in enabling leadership to focus on strategic priorities by managing executive-level responsibilities including calendar management, correspondence, meeting coordination, and special projects. This is an opportunity to join a rapidly growing practice where your contributions directly impact our success.

Key ResponsibilitiesExecutive Support:

• Manage calendar, scheduling, and meeting coordination for the Owner/Managing Attorney
• Prepare correspondence, presentations, and communications on behalf of leadership
• Coordinate travel arrangements and logistics
• Handle confidential matters with discretion and professionalism
• Screen and prioritize communications, emails, and phone calls
• Prepare meeting agendas, materials, and follow-up action items
• Support special projects and strategic initiatives
• Coordinate with attorneys, staff, and external contacts

Administrative Tasks:

• Process and manage incoming and outgoing mail
• Scan and organize documents as needed
• Coordinate office supplies and vendor relationships
• Provide general administrative support to the team as needed

Required Qualifications

• Bachelor's degree required
• 3+ years executive assistant or high-level administrative experience
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Ability to anticipate needs and work independently
• Professional judgment and problem-solving abilities
• Discretion with confidential and sensitive information
• Polished, professional demeanor
• Reliable transportation and consistent availability
• Ability to work in-person at our office for all scheduled hours

Preferred Qualifications

• Previous experience supporting C-level executives or partners
• Experience in law firm or professional services environment
• Familiarity with legal case management systems (CloudLex a plus)
• Project management experience

What We Offer

• Competitive hourly compensation ($23-$30/hour based on experience)
• Flexible schedule - choose part-time (25-30 hours) or full-time (40 hours)
• For full-time: Comprehensive benefits including 401(k) with company matching, healthcare reimbursement, paid time off, and paid sick leave
• Direct partnership with firm leadership
• Professional work environment with growth-oriented culture
• Meaningful work supporting a mission-driven practice
• Work-life balance - Monday to Friday, no nights or weekends
• Free parking and modern office environment
• Professional development opportunities

Why This Role?

• Work directly with the Owner/Managing Attorney of a successful, expanding firm
• Gain exposure to business operations and strategic decision-making
• Flexibility to choose part-time or full-time based on your life circumstances
• Be part of building something significant while making a real impact
• Stable, long-term career opportunity with a growing practice

Schedule Options

We're flexible and can accommodate your preferred schedule:

Part-Time (25-30 hours):

• Monday-Friday, 9:00 AM - 2:00 PM or 3:00 PM
• Four full days per week
• Other arrangements considered

Full-Time (40 hours):

• Monday-Friday, 9:00 AM - 5:00 PM
• Other full-time arrangements considered

Work Location

This is an in-person position at our West End Richmond office in Henrico County.

To Apply

Please submit your resume, a brief cover letter highlighting your executive assistant experience, and indicate your preferred schedule (part-time or full-time) and availability.

Background check and credit check required for employment. Gray Broughton Injury Law is an equal opportunity employer committed to workplace diversity and inclusion.

Job Types: Full-time, Part-time

Pay: $23.00 - $30.00 per hour

Expected hours: 25 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Free parking
• Paid sick time
• Paid time off
• Retirement plan

Education:

• Bachelor's (Required)

Ability to Commute:

• Henrico, VA 23229 (Required)

Ability to Relocate:

• Henrico, VA 23229: Relocate before starting work (Required)

Work Location: In person