EXECUTIVE ASSISTANT PRESIDENT’S OFFICE

Security Sensitive Position?

Yes

Hours of Work

TBD

Position Details

Position Information

Posting Number

TSU203683

Official TSU Title

EXECUTIVE ASSISTANT PRESIDENT’S OFFICE

Grant Title

N/A

Job Description Summary / TWC Summary

The Executive Assistant to the President provides administrative support to the President and serves as a key member of the President’s Office team. This position manages the daily operations of the Office of the President, ensures effective coordination of executive priorities, and supports institutional governance, leadership initiatives, and university-wide engagement. The Executive Assistant exercises sound judgment, discretion, and independent decision-making while handling sensitive and confidential matters. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple competing priorities in a fast-paced higher education environment.

Essential Duties Summary

Oversees day-to-day operations of the President’s Office, ensuring efficiency, professionalism, and responsiveness.
Manages the budget for the Office of the President.
Coordinates logistics for meetings, conferences, campus events, and official travel, including complex domestic and international arrangements.
Exercises independent judgment in responding to inquiries, delegating matters appropriately, and resolving issues on behalf of the President when appropriate.
Assigns and reviews work of student employees; provides guidance and ensures quality and timeliness of deliverables.
Establishes and maintains efficient systems for document management, records retention, and confidential file maintenance.
Manages confidential and sensitive information with the highest level of discretion.
Maintains accurate records and ensures timely follow-up on action items and commitments.
Performs other job-related duties as required to support the mission and strategic objectives of the University.

% FTE

1.0

Hiring Range

$80,870.19 - $103,109.49

Education

Bachelor’s degree from an accredited four-year college.

Required Licensing/Certification

None required.

Knowledge, Skills, and Abilities

Knowledge of:

Higher education governance structures and administrative operations.
University policies, procedures, and compliance standards.

Skill in:

Advanced written and verbal communication.
Professional discretion and handling of confidential information.
Critical thinking and sound judgment.
Event coordination and executive-level logistics.
Relationship management and customer service.
Managing multiple projects simultaneously with accuracy and efficiency.

Ability to:

Anticipate needs and proactively resolve issues.
Work independently with minimal supervision.
Maintain composure and professionalism under pressure.
Analyze information and present findings clearly and concisely.
Build collaborative relationships across diverse constituencies.
Adapt to shifting priorities and deadlines.

Work Experience

Minimum of three (3) to five (5) years of progressively responsible administrative support experience, preferably in higher education, government, or a complex organizational environment.

Preferred Qualifications:

Experience supporting a president, chancellor, CEO, or senior executive.
Experience in higher education administration.
Familiarity with board governance processes and executive-level communications.

Ability to maintain the security or integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment or water treatment system.

Working/Environmental Conditions

The position requires prolonged periods of sitting or standing, frequent use of a computer, and occasional movement across campus for meetings and events. Occasional evening or weekend work may be required to support university events or Board meetings.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Close Date

Open Until Filled (overrides close field)

Yes

Special Instructions to Applicants

Open to all applicants.

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