Executive Assistant - President's Office - Platforms and Services

Job Description
What's a career like at BAE Systems? Remarkable! BAE Systems, Inc. Platforms and Services Sector is hiring an Executive Assistant with attention to detail and excellent communication skills to provide support to the President of the Platforms and Services sector and the senior leadership team. This Executive Assistant will be responsible for supporting a variety of duties and tasks, including the day-to-day coordination of the Sector President’s schedule and travel. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations.

Our ideal candidate is passionate about our mission, being part of a dynamic team, and focuses on the details to move the entire team forward. You are a self-motivated professional with the adaptability to navigate ambiguity and manage multiple priorities simultaneously. You have a well-honed ability to use a high degree of discernment and diplomacy in handling matters that are critical or confidential in nature. If you are a highly motivated and organized individual with excellent communication and interpersonal skills, we encourage you to apply for this exciting opportunity!

Responsibilities:

• Maintain the Sector President’s calendar as well as the sector business calendar, engaging various internal and external stakeholders.
• Arrange travel from organizing complex domestic and international itineraries through expense reporting.
• Act as a representative of the President’s office and the point of contact between BAE Systems Inc., Board members, senior level customers, strategic industry partners, and employees.
• Communicate effectively, utilizing strong interpersonal skills to effectively engage with individuals at all levels of the organization.
• Maintain a variety of confidential and highly sensitive records containing private and proprietary data.
• Coordinate, facilitate, and provide support for executive level conferences, meetings, and events with a high degree of tact and diplomacy.
• Lead and assist with critical projects as a member of the leadership team, including participating in key leadership meetings.
• Liaise across various functions to assist with developing agendas and preparation materials to ensure meetings and engagements align with business priorities.
• Manage teleconference connections, catering, international guest logistics, and PowerPoint presentation creation.
• Maintain and track meeting action items through completion.

Required Education, Experience, & Skills

• Bachelor's Degree and 2 years work experience or equivalent experience | Associate’s Degree and 4 years work experience or equivalent experience | High School Diploma and 6 years work experience or equivalent experience
• Experience in Executive Administrative support
• Experience in Calendar Management
• Experience in Travel Coordination
• Ability to prioritize tasks and manage multiple projects simultaneously
• Ability to work effectively with senior-level executives and other stakeholders
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook

Preferred Education, Experience, & Skills

• Administrative/Business School or Associate’s Degree
• Certified Professional Secretary or Administrative Professional
• Formal training in Microsoft Office Suite to include Outlook
• Experience in Concur, SharePoint, or MS Teams

Pay Information
Full-Time Salary Range: $73068 - $116908

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Platforms & Services
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.