Executive Assistant – Real Estate License Required (21+)

This is not another basic administrative role!

We are seeking a high-level Executive Assistant who can step in as a right-hand operator

within a fast-paced, client-focused Real Estate business who will support in day to day

operations and transaction support.

This role requires someone who is proactive, detail-oriented, and takes ownership of

systems, communication, and execution.

The ideal candidate anticipates needs, solves problems before they arise, and keeps the

team, the business and our clients moving forward seamlessly.

About Us

We are a relationship-driven Real Estate team serving the Inland Empire, built on strategy,

communication, and results.

Faith, integrity, attention to detail, going above and beyond, and having fun while doing it is

a large part of our culture.

Our listings are positioned to stand out and often generate multiple offers within the first

week. On average, our buyers identify and open escrow on their new homes within three

weeks of working with us.

We guide our clients through major life transitions with clarity, care, and professionalism

and pride ourselves on 5-star customer service.

As we continue to grow and scale, we are looking for the right person to help us operate at a

higher level and support the next phase of our business.

Key Responsibilities

Operations & Executive Support

 Manage calendars, scheduling, and daily priorities with precision

 Maintain organization using SOPs, checklists, and follow-up systems

 Act as a gatekeeper to protect time and ensure focus on high-value activities

Transaction & Listing Coordination

 Support transactions from consultation to post-closing using and refining SOPs

 Coordinate timelines including photography, MLS input, open houses, etc.

 Ensure compliance, documentation, deadlines, and contact management are handled

proactively

Client Experience

 Communicate with clients, vendors, and partners in a professional and timely manner

 Help create a seamless, high-level client experience

 Identify opportunities to generate referrals when appropriate

Marketing & Systems Support

 Assist with listing launches and marketing coordination

 Maintain CRM accuracy and ensure follow-up systems are active

 Keep files, systems, and workflows clean and organized

Day-to-Day Snapshot

 Managing active transactions and timelines

 Coordinating vendors and appointments

 Communicating with clients and service providers

 Maintaining CRM and follow-up systems

 Supporting listing launches and marketing efforts

 Running errands and assisting with day-to-day operations

Qualifications

 Active California Real Estate License (Required)

 Strong organizational and time management skills

 Excellent communication and professionalism

 Ability to multitask and prioritize effectively

 Tech-savvy (CRM systems, email, calendars, digital files, social media, Canva, etc.)

 Self-motivated with a high level of accountability

Preferred Experience

 Bilingual (Spanish-speaking) is a plus

 Experience within the Real Estate industry

 Familiarity with MLS, CAR forms, and compliance processes

 Ability to improve and optimize systems

 Strong attention to detail and sense of urgency

Compensation & Schedule

 $25/hour (post 90-day probation)

 Approximately 20 hours per week

 Bonus structure available

Growth Opportunity

This role has the potential to quickly grow into a full-time position as the business

continues to expand.

How to Apply

Please submit your application through Indeed.

Include a brief paragraph explaining why you would be a strong fit for this role and your

experience in Real Estate.

We are looking for the right fit—someone who takes pride in being the person who keeps

everything running at a high level and is excited to grow alongside us.

For additional questions, please contact:

Jen Perez – 909-296-2188 | jenperez@kw.com

Josiah Suxo – 909-395-6123 | josiahs@kw.com

Pay: From $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person