Executive Assistant – Retail Merchandising - EARM 0302 AB#01

Job Title: Executive Assistant – Retail Merchandising

(Retail or Beauty Experience Required)

Location: Bolingbrook, IL 60440
Work Type: Hybrid (6 days onsite per month)
Duration: 6+ Months (with possible extension)
Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Position Overview

A leading retail organization is seeking an experienced Executive Assistant – Retail Merchandising to provide high-level administrative and logistical support to senior marketing and merchandising leadership. This role requires prior experience in retail or beauty environments and a proven ability to support executives in fast-paced, dynamic settings.

The Executive Assistant will play a critical role in managing executive schedules, travel, communications, and confidential information while acting as a trusted representative of the leadership team.

Key Responsibilities

• Provide comprehensive administrative and logistical support to senior executives and marketing leadership

• Manage complex executive calendars, meetings, and scheduling across multiple stakeholders

• Coordinate extensive travel arrangements, including flights, car services, and hotel accommodations

• Create detailed business travel itineraries requiring research and independent judgment

• Prepare and submit accurate, timely expense reports

• Draft and format correspondence, presentations, and leadership communications (e.g., town halls, business updates)

• Support daily operational needs of the Marketing Leadership team, including schedules, travel, and expenses

• Collaborate cross-functionally to support special projects, meetings, and leadership initiatives

• Handle inquiries and requests that require research, follow-up, and discretion

• Maintain professionalism and confidentiality while managing sensitive and complex information

• Adapt quickly to changing priorities and executive working styles

• Provide backup support to other executive assistants as needed

Required Skills & Qualifications

• 5+ years of executive-level administrative assistant experience

• Extensive experience managing executive calendars, meetings, and travel arrangements

• Proven ability to support senior or C-level executives

• Strong analytical, organizational, and project management skills

• High attention to detail and ability to maintain accurate records

• Proficiency with Microsoft Word, PowerPoint, Outlook, Excel, Teams, and Concur

• Excellent communication and interpersonal skills with experience interacting with high-profile executives

• Ability to handle highly confidential information with discretion

• Previous experience in a retail, merchandising, or beauty organization is mandatory

For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.

About Navitas Partners, LLC: It is a certified WBENC and one of the fastest-growing Technical / IT staffing firms in the US providing services to numerous clients. We offer the most competitive pay for every position. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.