Executive Assistant (Russian Speaking)

Job Summary:

We are seeking a highly organized and proactive Executive Assistant / Office Coordinator to provide comprehensive administrative and executive support to the Managing Director of a leading architectural firm in Dubai. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle a wide range of tasks efficiently in a fast-paced environment.

Key Responsibilities:

• Manage the Managing Director’s calendar, appointments, and scheduling of meetings.
• Prepare reports, presentations, and correspondence on behalf of the Managing Director.
• Handle confidential documents and sensitive information with discretion.
• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Organize and attend meetings, taking minutes and ensuring follow-up on action points.
• Assist in project coordination, liaising with clients, consultants, and internal teams.
• Manage emails, phone calls, and daily communications in a professional manner.
• Oversee office administration tasks to ensure smooth operations.
• Support business development activities, research, and client relationship management.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5+ years of experience as an Executive Assistant, preferably in an architecture, engineering, or design firm.
• Exceptional organizational and multitasking skills.
• Strong communication abilities in English and Russian; Arabic is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business tools.
• Ability to work independently, take initiative, and exercise sound judgment.
• Strong attention to detail and problem-solving skills.
• Flexibility to work outside standard office hours when required.

Benefits:

• Competitive salary based on experience.
• Health insurance and other benefits as per UAE labor law.
• Professional growth opportunities in a dynamic and creative work environment.

Job Type: Full-time

Pay: AED10,000.00 - AED15,000.00 per month

Application Question(s):

• What is your expected salary?
• How soon you are able to join?
• Where are you currently located in UAE?

Experience:

• Executive Assistant: 5 years (Preferred)